Executive Assistant at Mercy USA

REPORTS TO: REGIONAL DIRECTOR

NATURE AND SCOPE OF THE POSITION

The Executive Assistant will provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the Regional Director’s working life and communication.

DUTIES AND RESPONSIBILITIES

• preparing correspondence on the Regional Director’s behalf
• Regional Director’s diary management
• Prepare correspondences, reports and materials for presentations
• Planning and Organizing meetings
• Organizing the Regional Director’s travel plans and itineraries
• Taking action points and writing minutes
• Drafting communication on behalf of the Regional Director
• Managing paperwork and filing in the Region Director’s office
• Assist the HR Assistant in manning the front office
• Assist the HR Assistant in general administration of the office

· Coordinate/liaise with other staff to follow-up on deadlines required by the Regional Director;

· Handle sensitive project information with great tact, discretion and judgment and,

· Perform such other tasks, as assigned by the CEO.

JOB SPECIFICATION

QUALIFICATIONS

ESSENTIAL

DESIRED

Academic

· Diploma in Business Management

· Higher Diploma In Secretarial studies

Experience

· 1-2 years in similar position

Work related skills

· Outstanding Organizational and time management skills

· Strong communication skills

· Ability to multitask and prioritize daily workload

· Aggressive and Result Oriented

· Able to meet deadlines

Personal attributes

· Ability to work under pressure

· Trustworthy

· Team player

· Responsiveness

· Strong interpersonal skills

· Strong customer relation skills

· Integrity

This job description is meant to be only a representative summary of the duties and responsibilities performed by the jobholder. The jobholder may be requested to perform job-related tasks other than those stated in this description.