Project Assistant NGO Intern at Education Effect Africa

Since our inception in 2013, Education Effect Africa has been working with disadvantaged communities living in informal settlements of Nairobi and rural areas of Central, Western and Nyanza regions of Kenya.
ECDE 2017 project

Education Effect Africa has secured funding for the implementation of the Early Childhood Development and Education (ECDE) 2017 project between May and December 2017.

The main objective of the project is to increase access to high quality early childhood education that stimulates physical, emotional and psycho-social development and promotes holistic care of children living in the informal settlements of Mathare. The project targets 7 public schools and their communities in Mathare Sub County, Nairobi City County.

Purpose of the internship

Education Effect Africa is actively seeking for a self-motivated Intern Project Assistant who will assist the Project Officer in the successful implementation of the Early Childhood Development and Education (ECDE) project in Mathare Sub County, Nairobi City County.

Responsibilities for the Project Assistant Internships

Following the guidance of the Project Officer, the overall responsibility of the Intern Project Assistant will be to provide administration, project management and technical support to the entire project team. The Project Assistant will assist the Project Officer in:

Designing and planning project activities

• Developing project work plans and schedules

Establishing and maintaining collaboration with stakeholders

• Establishing and maintaining contact with project partner schools.
• Developing good working relationships, building capacity of and collaboration between various management organs of partner schools such as board of governors, school health committees, school management committees and parent teachers association in addressing the objectives of the assigned project.
• Preparing and disseminating formal correspondence, including drafting of correspondence on project related issues
• Collaborating with local offices of the Ministry of Education, other relevant ministries, local authorities such as area chief, village elders in ensuring buy in of the project in the project area
• Mobilizing the community of the project area in undertaking interventions towards projects’ objectives and fostering community contribution to the projects.
• Represent EEA at meetings, events, conferences, etc. with the relevant departments of Government Ministries and other stakeholders.

Coordination of assigned projects

• Day to day oversight of construction works and supervision of contractors in close coordination with the Project Engineer.
• Providing logistical support during trainings, follow up meetings and other events organized by EEA.
• Providing professional guidance and follow up of participants after trainings.
• Coordinating the work of consultants and other field staff.

Procurement

• Daily coordination of procurement and delivery of material to field sites.
• Arrangement of travel and hotel reservations for project team.
• Ensure adherence to EEA procurement policies and guidelines.

Maintain high quality documentation throughout the project life

• Preparing, disseminating and compiling of necessary project templates and documents.
• Ensuring timely filing of project documentation (both physical and electronic).
• Maintain a registry of project-related correspondence and progress as well as technical reports.

Monitoring and evaluation

• Assist in tracking, monitoring and evaluation of project status and related documentation.
• Compile, summarize and enter data on the project, draft related status reports.
• Carry out other relevant duties as assigned by the Project Officer

Project Assistant Internships Requirements

• Minimum of a Bachelor’s degree in project management, community development, early childhood education or related field.
• Excellent analytical, oral and written communication skills in English and Swahili. Good report writing skills is highly desirable.
• Proficiency in Microsoft Office applications (Word-processing, e-mail, Excel)
• Flexibility, willingness and readiness to work on varied tasks. Willingness to work in informal settlements of Nairobi
• Strong desire for personal and professional growth

Contract and Level of Involvement

• Full time contract from 1st September- 31st December 2017.
• The intern will be based in our offices in Mathare Sub-County, Nairobi County
• Interns will be provided with a reasonable stipend for the duration of their contract in line with EEA policies.