Procurement Assistant at Swissport

Job Description

• Organize all procurement activities relating to request for proposals, sealed bids, and price quotes.
• Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department; identify available suppliers for each requisitioned item.
• Organize and maintain computerized records containing vendor and bid information.
• Promotes a collaborative and client focused approach that ensures quality standards are maintained whilst focusing on results.
• Assist with the coordination of selected bidder to ensure completion of the administrative process.
• Coordinate with users and make sure the right materials needed are procured helping with the research and identification of suitable service providers.
• Follow up with suppliers for timely delivery of purchases.
• Provide purchased materials to the responsible receiving office and do all actions for completing the process.
• Maintain appropriate records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.
• Ensure completeness, accuracy of purchasing documents i.e. invoice, delivery note, statement of account and LPOs
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
• Maintains confidentiality of purchasing and financial information.
• Ensures compliance with standard practices and regulations.

• Education:  Bachelor’s degree in Procurement or a Business related course
• Professional Qualification in Procurement.
• Experience: At least 2 years relevant working experience.
• Proficiency in MS suite and accounting softwares.
• Must have a clean driving license with experience in driving