National Office Accountant at Habitat for Humanity International

Purpose of position
To offer accounting services to the organization and ensuring that all financial resources that come into the organization are recorded, tracked, and accounted for and used in fulfillment of the core mission of the organization of building and renovating houses that ensure families live in decent houses and decent communities.

MAJOR RESPONSIBILITIES
• Assist the Finance Manager in the development, documentation, implementation, and monitoring of National Office’s financial transactions to ensure that transactions are recorded on an accurate and timely basis and financial reports are provided to stakeholders
• Maintains current knowledge of local government financial accounting regulations and ensure compliance with tax regulations and other legal requirements
• Ensure the implementation of all internal control processes in all disbursements and transaction.
• Oversee the production and storage of financial data and reports for the organization
• Participate in the development of the annual budget and ensure that the National Office office is spending according to budget through preparation of monthly budget versus expenditure analysis
• Support with budget preparations for purposes of proposal development for donor funded activities.
• Assist the Finance Manager in preparation of the payroll and ensuring that all statutory deductions are remitted in a timely and consistent manner
• Supervise and ensure the integrity of data posted into the General Ledger and subsidiary ledgers
• Supervise and provide support to direct reports ensuring bank and petty cash accounts are accurately and timely maintained, required supporting documentation for expenditure and journal batches are prepared and secured, and funds transfers are reconciled each month
• Posting of journals into the Financial Management System.
• Review monthly bank reconciliations.
• Conduct the month-end and quarterly end close process, including consolidation of project accounts, reconciliations, revaluation and preparation of financial statements
• Advise and implement financial policies and procedures while promoting best practices in all accounting activities
• Ensure standards for documentation; including forms, support documents and procedures for retention of documents including proper and systematic filing are observed
• Assist in the preparations for the year-end audit including providing all necessary documents
• Ensures comprehensive and constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with staff under supervision.
• Act as the head of Finance in the absence of the Finance Manager
• Perform any other duties as directed by your supervisor

KEY PERFORMANCE MEASURES / INDICATORS
• Timely preparations of reconciliations
• Strengthening Financial Management systems and risk reduction
• Timely update and submission of internal financial reports.

QUALIFICATIONS AND EXPERIENCE

• University Degree in Accounting, Finance, Commerce, or Business Administration.
• Professional accounting qualification to Certified Public Accountant Kenya or ACCA
• At least 5 years and above of middle level working experience in a busy accounting environment in a NGO or Not-For-Profit sector.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• In-depth understanding and proficiency in the use of accounting systems particularly SunSystems.
• Ability to train and support field finance and program staff in accounting matters
• Excellent interpersonal, writing, and public speaking skills in English and Kiswahili required

OTHER INFORMATION
• Willing to uphold Christian principles of HFH Kenya. Enthusiastic commitment to Habitat International vision, mission, purposes, goals, and mission focus, including leading Habitat’s ‘God at the Centre’ process
• Willing to uphold Christian principles of HFH Kenya
• Confidentiality
• Honesty.
• High levels of integrity