Finance Assistant at Transparency International - Kenya

JOB SUMMARY

• The job holder is responsible for processing of financial and accounting information; budget monitoring; mission tracking and reconciliations.

DUTIES AND RESPONSIBILITIES

Record Management & Receipting

• Receive, sort and file documents of original entry- delivery notes, invoices, statements (bank, creditors), contracts, approved internal memos etc;
• Ensure proper filing of copy of approved purchase order and encumber the same in Business Central Dynamics system;
• Scan approved payment vouchers, contracts and file them on the central document folders;
• Ensure proper record keeping and filing of all TI-Kenya finance transactions source documents within the Finance Department as well as retrieving documents.

Account Payables

• Obtain monthly supplier statements and perform reconciliations of supplier’s ledger balances;
• Ensure that all payments for services rendered are made according to financial and procurement guidelines;
• Review all petty cash vouchers and monitor reimbursements as per approved guidelines.

Procurement Support

• Raise LPOs in Business Central Dynamics system for goods/services as requisitioned from the procurement process – ensure all requisitions are supported within TI-Kenya Procurement procedures;
• Allocate all purchases to the respective grant/project dimensions in Business Central Dynamics system as per budget line for Mission Proposals;
• Make follow up of internal approval of LPOs as per TI-Kenya’s procurement policy and procedures;
• Liaise with Procurement Officer to issue approved and executed Local Purchase Order as well as contracts to service providers.

Finance tasks

• Review approved Mission Proposals for programme activities and supporting documents presented before processing imprest requests and payments to service providers;
• Assist the Officers in the Finance Department, in preparing project reports for donors and retrieving, scanning of required documents.

Data entry and journals.

• Review and verify invoices, contracts and payment requests when raised;
• Data entry in the financial management system (MS Dynamics – Business Central);
• Allocate shared costs to dimension as per approved annual budgets for utilities and office administration costs;
• Investigate and resolve invoice discrepancies and issues that may be raised by vendors;
• Propose correcting journal entries for approval.

QUALIFICATIONS AND EXPERIENCE

• Minimum of a Bachelor’s Degree in Finance, Accounts, Business Administration or related field;
• Relevant professional qualification;
• Working experience in MS Dynamics Business Central is desirable;
• At least 2 years work experience in finance and accounts;
• Proven experience with use of computer programmes including MS Office Suite;
• Proficiency in cost control; budgetary control; financial reporting and cash management.

COMPETENCIES

• A person of high integrity that will model TI-Kenya’s core values;
• A strong commitment to the aims, objectives and values of TI-Kenya;
• Costing and cost control;
• Budgeting and budgetary control;
• Cash management;
• Honest, diligent and trustworthy;
• Ability to work under pressure with minimum supervision;
• Strong analytical, statistical and problem-solving skills;
• Good interpersonal skills;
• Ability to communicate effectively with people from diverse fields and backgrounds;
• A sense of urgency and prioritization of tasks