Administrative Assistant at Skytop Technologies

(REF: SkTP/HRA/AdA/006/17)

The main role of the Administrative assistant in relation to Sky TOP Technologies ltd. is to ensure the office runs smoothly on a daily basis, the working systems are in place and are functioning as they should. The following is a list of duties and responsibilities of the above named designation within the company’s profile.

• Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly
• Assist in training staff members and new hires
• Implement and monitor programs as directed by management, and see the programs through to completion
• Generate memos, emails and reports when appropriate
• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
• Maintain office supplies by checking inventory and order items
• Support internal stakeholders on the completion of documentation in relation to use of company vehicles
• Assist the HR/Admin in planning, sourcing and buying goods, equipment and services in a timely and cost effective way considering sustainability and appropriate quality standards.
• Identify suitable vendors for goods and services
• In consultation with the HR/Admin Manager, develop Service Contracts/Agreements for goods and services
• Manage vendor relationships and build effective partnerships.
• Develop and update procedures and systems in relation to Purchasing and Inventory control.
• Maintain database of suppliers, check and approval of invoices against services rendered
• To participate in periodic administrative meetings
• To ensure office equipment such as computers, fax machines, photocopiers and computer scanning equipment are in good working condition.
• To perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for the Manager or designate.
• Perform any other administrative duties assigned by your Supervisor and Senior
• Management team.

Qualifications

• Bachelor’s degree in business administration is required
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional communication skills
• Superior organization skills and dedication to completing projects in a timely manner
• Ability to meet set deadlines
• Ability to deliver quality work
• Ability to work under pressure
• Be a team player