Personal Assistant at Sheffield Steel Systems

Job Description

We are looking for a Personal Assistant to the Managing Director to carry out all the Administrative duties.

Duties

• The general management of the Managing Director’s office.
• Effectively and efficiently administrate the director’s activities including typing, receiving telephone calls, sending emails to clients , send reminder sms’s and emails regarding the Managing Director’s meetings for the following day as well as ensure he is not late for client meetings.
• Assist the Managing Director in generating sales through e- marketing platforms and direct sales, follow up of customers , setting appointments , prepare proposals , and make follow up on the same.
• Assist the Managing Director in raising Bill of Quantity, quotations and send reminder emails to follow up on the same.
• In liaison with the design team, ensure that drawings for client projects are done in time and forwarded to the client for approval.
• Meet, greet and ensure the Managing Director’s clients are well taken care of while within the premises.
• Overview general upkeep of reception/Showroom and Admin block.
• Work with MD to meet yearly corporate projects and yearly targets (do follow-ups)
• Upkeep and maintain important data, Graphics and projects information.
• Overview the duty of Host of overseas visitors to the company including pick /drop, food, accommodation and meet agendas.
• Be in charge of all emails on info, forward them to the respective department and discuss with the Managing Director on requests appertaining his direct work
• Be responsible for all inquiry files for the Managing Director’s clients as well as submit them to him upon request
• In liaison with the refreshment lady and the receptionist, ensure that clients are served with welcome drinks as per their order.
• Any other duty deemed necessary by management

Job Qualifications

• Bachelor’s Degree in Business Administration or Diploma in a business related field.
• 3 to 4years of hands on administrative experience in a similar position.
• Skills in sales will be an added advantage.
• Proficiency in MS Word, MS Excel and MS Outlook is a must.
• Good research skills and attention to detail.
• Diploma in secretarial studies is an advantage.
• Strong administrative skills
• Can work in a fast paced environment.
• Able to multitask and work for longer hours.
• Very confident, well kempt and composed.