Bilingual Secretary at African Union (AU)

Summary

Under the supervision of the Director, the secretary shall carry out administrative work including answering telephone calls and taking messages in foreign languages.

Job Responsibilities

• Perform a variety of office functions and activities;
• Using both English and French Languages on the phone, or face to face with visitors and clients;
• Arranging meetings within and involving the human resources and administration office;
• Making appointments and keeping a diary;
• Making travel and accommodation arrangements;
• Maintaining accurate and tidy filing systems and data bases for all staff in the human resources and administration office and keeping both electronic and hard copies;
• Occasionally handling new staff members within the bureau;
• Handle incoming circulars, reports and letters from head office;
• Take and transcribe dictation from the Senior Human Resources and Administration Officer;
• Manage registry, drivers and messengers;
• Provide public relations and preserve corporate image locally and internationally;
• Draft correspondence, speeches for the Senior Human Resources and Administration Officer and take minutes in meetings
• Ensure availability of stationery stock, equipment and furniture in the human resources and administration office.