Finance & Operations at Duma works

Duma Works is recruiting a Finance and Operations Officer for AFRIpads.

AFRIpads is  the leading supplier of reusable sanitary pads in the East Africa region and beyond. Its innovative solution has provided over 1.5m girls and women with access to affordable sanitary pads. For its fast growing office in Nairobi, AFRIpads seeks a Finance and Operations Officer who will report hierarchically to the country director and functionally to the Finance Manager in Uganda.

About The Role

The main responsibility for this position is the maintenance of financial records, the processing of income and expenditure, purchase of goods and services and the undertaking of a range of financial reporting and operational tasks.
The ideal candidate is a self-starter capable of handling multiple tasks at the same time, and is competent in prioritizing a range of financial and operational tasks.

Job Responsibilities

Finance

• Prepare monthly accounting reconciliations and prepare all necessary reports including but not limited to income statement, balance sheet, cash flow statements, budget performance.
• Administer all payroll activities – Ensuring that the payroll exercise satisfies legal obligations and internal audit requirements.
• Liaise with all statutory bodies including but not limited to KRA and NSSF, to ensure
  company is properly filing its returns.
• Ensure proper controls are in place to administer day-to-day finances
• Maintain all financial records and files as per the company policies
• Sales invoicing & postings
• Administer payment of bills, invoices and staff expense claims
• Assist in preparation of year-end audit and liaise with external accounting firm to submit to proper authorities
• Bank reconciliation – daily routine (Receipts)
• Close management and monitoring of major control accounts (Staff Advances, Accounts Receivables /Payables, etc.)

Operations

• Inventory management and control
• Responsible for acquiring shipping quotes and export procedures for the sales team
• Manage logistics operations in order to ensure timely and cost-effective delivery of customer orders
• Support procurement processes
• Maintain inventory of office stationery
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Create and update records and databases with personnel, financial and other data

Qualifications

• A university degree in finance related field or Accountancy professional qualification i.e. completed ACCA or CPA (K);
• Minimum 3 years’ experience in a similar role
• Outstanding communication and interpersonal abilities
• Demonstrated ability to work independently and proactively, with excellent time management
• Mastery of English with excellent command of the language, both written and oral
• Understanding of and experience in using Quick Books.
• Complete familiarity with Microsoft Outlook, Word, Excel, and PowerPoint
• Flexibility with shifting priorities and competing demands in a fast-paced, challenging work environment
• Commitment to the company’s mission and objectives, with a keen sensitivity to empower and enable value-conscious consumers through social enterprise