Administrative Assistant at United Nations

Job Responsibilities

• Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.
  Provides advice and answers general queries on classification procedures and processes.
  Provides information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Budget and Finance:- Provides assistance in the preparation and development of the unit’s work programme and budget.
• Assists in monitoring budget/work programme with respect to various budgets, trust funds, grant and other funds on a regular basis, and suggests reallocations of resources and implements the reallocations as necessary.
• Assists the Director in the elaboration of resource requirements for budget submissions.
• Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.
• Assists in finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
• General Administration:- Serves as a communication link between the Director and staff members and on behalf of the Director keeps staff members informed by conveying directives, reports, status updates and other relevant information, and brings sensitive and urgent matters to the Director’s attention.
• Provides advice and clarification to General Service staff members on office management and improvement of administrative procedures.
• Provides substantive and administrative support in managing priorities and work flow of the Director and coordinates multiple and diverse activities to ensure that management directives and decisions are properly carried out and delivered in a timely manner.
• Performs other related administrative duties, as required (e.g., operational travel programme, meeting scheduling and support to workshops, conferences).

Qualifications

• High school diploma or equivalent. Must have passed the United Nations Administrative Support Assessment Test (ASAT) or the Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices away from Headquarters.
• Ten (10) years of experience in administrative services, finance, accounting, audit, human resources or related area. Experience working for a senior management level officer is desirable.
• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.