Personal Assistant at Duma works

Job Responsibilities

Serve as the point person for office manager duties including:

• Maintenance
• Mailing
• Supplies
• Equipment
• Bills
• Errands
• Shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Organize office operations and procedures
• Coordinate all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Provide general support to visitors, prepare for visits. Arrange visas, hotels etc.
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements

• Proven experience as an Office manager, Front office manager or Administrative assistant
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. printers)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements

Personality

• Hands on mentality
• Able to deal with very direct communication
• Pro active
• Not afraid to bring up new ideas/give comments on current ideas etc.
• Friendly face, representative
• Reliable
• Somebody with at least 5 years working experience in an international environment, a big multinational or working for a European company.