Warehouse Manager at Duma works

Ref No 3160

Duma Works is recruiting a Warehouse Manager (Mombasa). The hiring firm is an agricultural supply chain platform in East Africa that provides supply chain services to clients who want to improve their agriculture supply chain services.

About Us

We are an agricultural supply chain platform operating in East Africa that provides procurement and distribution services to clients that want to improve their agriculture supply chain services and in turn deliver essential farming inputs and other value adding products to clients and consumers in rural Africa.

Purpose of Assignment

Under the direct supervision of the Inventory Manager, the Warehouse Manager is responsible for insuring efficient receipt, storage, dispatch and out loading of supply/equipment of  agricultural inputs.

Job Responsibilities

• Take complete responsibility for the management of the inventory and warehousing operations in Mombasa warehouse, in line with set policies and procedures; including the receipt, storage, accounting, dispatching and reporting of all commodities received and stored in the warehouse.
• Ensure that accurate and compete accounting, reporting and internal control systems are functioning, even cold chain requirements, and that all relevant records are properly maintained.
• Produce regular stock reports, daily stock position, monthly commodity and logistic movements reports through the usage of the platform and technology.
• Oversee all the loading and offloading activities at gate, counting of bags and stock while loading and offloading, prepare arrangement plans for stock based on warehouse segmentation.
• Ensure prompt dispatch of products to the clients, production of delivery notes prior to client loading/delivery and filling of all related documentation.
• Recruit, train and supervise the warehouse staff, storekeepers and tally clerks
• Assess availability of space and prepare stacking/storage plans prior to commodities arrivals
• Ensure that all the receipts, delivery notes and invoices are properly documented, including any damages and shortages.
• Make periodic random checks during loading/unloading operations to ensure that commodities by the trucks confirm to quantity record on the truck waybill.
• Monitor the quantity and quality of commodities stored. Carry out regular commodity physical random check/inventory of the warehouse.
• Ensure security of warehouse, commodities and staff.
• Ensure all necessary licensing requirements are up to date, all health and safety regulation are adhered to.
• Ensure the adequate provision of all warehouse equipment such as pallets and tools and the provision of reconstruction materials such as sacks and strings.
• Ensure warehouse cleanliness;When necessary, arrange fumigation of infested stocks and inspection certification of damaged cargo; prepare all procedures and necessary steps for commodity disposal.
• Prepare loading and offloading plans and ensure that standard waybills are duly filled for outgoing stock.
• Assess the strengths and the weaknesses of the warehouse operation and propose corrective actions and technical advice to the management on storage needs and options.
• Identify alternate warehouse facilities when needed.
• Organize and facilitate training on staff,  business partners, counterparts in warehouse management practice.
• If necessary, implement and organize new warehouse facilities which may include installation and assembly of temporary warehouse structures (e.g. Wiik-Halls/Rub Halls)
• Be prepared to meeting urgent timelines to deliver to client locations collaborating with third party transporter.
• Assist in training of warehouse staff in warehouse management best practices.
• Support Inventory Manager with  platform, including inventory count.
• Guide warehouse staff, build capacity of staff and ensures strong teamwork.
• Liaise with Inventory Manager and other staff to implement new initiatives, align with business practices and insure continuous improvement.
• Support in establishing close collaboration with government and partners on warehouse management issues, support in assessing partners and counterparts’ capacities.
• Perform other related duties as required.

Knowledge and Skill Requirement

• Ability to work strategically to realize organizational goals, develop strategies, set clear visions.
• Ability to persuade and influence, negotiate to obtain agreement, promote ideas.
• Ability to network and establish good relations with stakeholders
• Fast learner, adapts and respond to change, tolerate ambiguity
• Ability/Experience with using ERPs.
• IT proficiency
• Knowledge of the latest developments and technology in warehousing management,
• Strong understanding of supply chain and warehousing processes, from needs assessment, through planning, category management, procurement, logistics and delivery, monitoring and evaluation.
• Strong overall knowledge and understanding of public procurement principles, financial and legal aspects of supply chain issues, ethics and risk management of warehousing operations.

Qualifications for the Warehouse Manager Job

• Completion of Secondary education supplemented with formal training in Warehouse management, logistics, and business or training in appropriate disciplines, Certification in Warehousing/Logistic or equivalent certification is an asset.
• Minimum 3 years of progressively responsible professional work experience at the national and international levels in warehouse/logistic function, or an administrative function in an operational working environment.
• Ability to work in multi-cultural environment
• Ability to lead large teams
• Above par communication and presentation skills
• Ability to work in high-pressure context
• Solution oriented thinking
• 3-5 years working experience
• Valid Driving License

Languages: Fluent in English and Kiswahili

Reporting to:

Inventory Manager.

Working Conditions

Working conditions are normal for an office and field environment. Work may require occasional weekend and/or evening work