Governance Administration Officer at Duma works

Job description

About the Role

Interest in Governance and Public Policy is key in the person we recruit. He/she has to be keen on the width and breadth of County Governments; to build a relationship with County Government Offices that can provide information needed by KCA and open doors for KCA to engage Government.

Job Objectives 

• Act as the focal point of the KCA, working to achieve its objectives
• Establish an effective working relationship between KCA Board members, County Government of Kilifi (CGK) and others to further KCA members’ objectives
• Promote the Alliance as a respected (non political) organisation, representing the joint interests of the Kilifi County Stakeholders to the County Government of Kilifi
• Pro-actively manage the role; which includes the administrative and secretarial functions of the KCA, keeping in mind the need to limit the work load carried by the KCA Board Members
• Will, in liaison with Chairman, be a self-starter and formulate, distribute concise communications to keep Alliance Board and Members fully abreast of County matters of interest.

 Job Responsibilities

• Provide KCA with early notification of CGK plans / actions / events /publications
• Keep abreast of gazette and media for information relevant to KCA interests and alert KCA committee
• Alert the KCA about proposed County legislation (e.g. draft bills and budgets; development plans) likely to affect Kilifi Stakeholders and evaluate same as necessary
• Attend relevant meetings with the County officials on behalf of the KCA
• Prepare and distribute regular reports to the Chairperson, Board, and Members; while ensuring action is taken as may be required
• Prepare agenda for KCA Board meetings, take and circulate the minutes and take action as required
• Maintain data base and records of membership and membership subscriptions
• Keep accounts of KCA finances, including petty cash etc.
• Undertake other tasks such as: record keeping/admin/filing etc.
• Carry out any other reasonable duties as may be given to you by the Chairperson and, with his/her knowledge, the Board Members.

Qualifications

• Requires the ability to be pro-active and to take initiative to undertake tasks on behalf of the Board to achieve KCA objectives
• Ability to manage Budgets, Finances, and Tax procedures and records
• Prior experience working in public governance is an added advantage

Skills required

• IT skills
• Good numerical skills
• Good ability to formulate concise communication
• English/Kiswahili language skills
• Excellent inter personal skills

Deadline for receiving applications: Wednesday,27th December 2017