Clerks at Office of the Director of Public Prosecutions

Job Description

• House Allowance: Kshs. 4,500 (Nairobi), Kshs. 3,730 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii, Kitale,Malindi),Kshs. 3000 (Other Former Municipalities), Kshs. 2,700 (Other Areas)
• Commuter Allowance: Kshs. 3,000 p.m.
• Leave Allowance: Kshs. 4,000 p.a
• Medical Insurance Cover: As covered by the Medical Insurance Cover for ODPP staff
• Group Life Insurance Cover: As covered by Group Life Insurance Cover for ODPP staff
• Car loan: Up to Ksh. 600,000
• Mortgage Scheme: Up to Ksh. 4 Million

Requirements for appointment

For appointment to this grade a candidate must have:-

• Kenya Certificate of Secondary Education (K.C.S.E) mean grade C (Plain) with at least a C (plain) in English and Kiswahili respectively, or its equivalent; and
• A Certificate in Computer Applications from a recognised institution.
• NOTE: Possession of Process Server Certificate will be an added advantage.

Core Skills/Competencies

In addition to the above requirements, an officer must have the following skills:-

• Computer skills;
• Knowledge of professional standards
• Knowledge of relevant Legislation;
• Organisational skills;
• Interpersonal and Communication skills;
• Time management skills; and
• Problem solving skills.

Personal Qualities

In addition to the above requirements an officer must have the following qualities:-

• Honesty and integrity;
• Creativity and innovativeness;
• Ability to work under pressure;
• Ability to work well with teams;
• Positive working attitude;
• Ability to take instructions; and
• Ability to work with minimum supervision

Duties and Responsibilities:

This is the entry and training level to the this cadre. Specifically, duties and responsibilities will entail:-

• Authorizing court process server to ensure timely delivery of court documents in readiness for court proceedings;
• Compiling case returns in a timely manner to ensure delivery of service along set standards;
• Compiling statistical data required to facilitate informed decisions on cases submitted;
• Preparing of quarterly and annual report on the clerical services provided, to ensure challenges are identified and appropriate strategies implemented to address the challenges;
• Maintaining court diary and departmental hearing diary to ensure efficiency and effectiveness in the management of court time, for enhanced service delivery;
• Obtaining daily case list to assist in the preparation of plans for the management of cases to be presented before the court;
• Obtaining court attendance schedules to ensure the prosecution counsel are well informed on their court schedules to ensure minimal disruptions to the prosecution plan;
• Retrieving case files and authorities to ensure availability of information required for informed decisions on cases before the court to be made;
• Filing court documents to ensure the documents are safe from wear, secure from unauthorised access, and to support ease in accessibility of the documents;
• Preparing exhibits and commissioning documents to support the decisions of the court on the cases presented;
• Servicing the documents issued by prosecution counsel in line with the court procedures to ensure the documents provide sufficient evidence in the delivery of justice;
• Conducting service of other process sent from ODPP to court to provide a chance for the respondents to respond;