Packhouse Administrative Assistant at Olivado EPZ Limited

We are looking for a qualified Packhouse Administrative Assistant who will be engaged on a contract basis.

The ideal candidates should meet the following qualifications and be ready for the specified tasks.

Qualification Requirements

• Diploma or above qualification in a discipline related to office administration and or procurement.
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of computer packaging
• Qualifications in secretarial studies will be an advantage

Key Tasks

• Coordinate office activities and operations to ensure efficiency and compliance to company policies.
• Supervise staff and divide responsibilities to ensure optimal performance.
• Manage agendas/travel arrangements/appointments etc. for staff, visitors and contractors.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures.
• Create and update workers records and databases.
• Track stocks of supplies and place orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned.
• Keep an update register of Packhouse workers.
• Liaise with Olivado EPZ accounts department to ensure all financial related matters including workers payments and payment to suppliers is completed on schedule.