Admin Assistant, HSDSA Cluster 1 at PATH

Job description

PATH seeks to recruit an Administrative Assistant who will be the point person between PATH and the donor on matters related to VAT, ensure the organization complies with donor requirements, Process payment vouchers for suppliers payments, travel advance requests and other payments requests and Audit all travel expense reports, workshop expense reports and any other reconciliations for authorization, accuracy, allowable expenses, charge codes and accounting for advances. The Admin Assistant will be based in Kisumu office.

Specific Duties And Responsibilities

• Address any issues related to DA1 and exemptions.
• Create and maintain appropriate filing and documentation systems.
• Facilitate typing of DA1 forms and submit to the donor for approvals.
• Ensure that the internal DA1 application data base is up to date all times.
• Follow up with vendors for refunds upon receipt of exemption certificate(s).
• Provide continues updates to vendors and other project stakeholders on matters VAT and DA1 processes.
• Collect DA1 forms from the donor and ensure adequate supply at all times for Kisumu office and other project subcontractors/partners.
• Act as a point person between PATH and the donor on matters related to VAT and ensure that the organization complies with donor requirements on VAT.
• Ensure all DA1 forms are filled accurately as per the donor’s requirements; review DA1s from partners to confirm their accuracy and completeness before submitting for approval.
• As part of the finance team; support payments processes, DocuSign, payment remittance advice communications, vendor statement reconciliation and other finance related tasks that may be assigned from time to time.

Required Skills

Required Experience

A degree in Finance, Accounting or related field with a minimum of one year relevant work experience preferably in a busy NGO set up, good interpersonal skills, attention to detail, proficiency in MS Office, ability to work under pressure, good planning and organizational skills. Hands on experience on quick books will be an added advantage.

You must currently have legal authorization to work in Kenya.

PATH is dedicated to diversity and is an equal opportunity employer.