Reporting To: The Network Coordinator - NEAR
Working With: NEAR and Adeso Staff
Program/Duty Station: Nairobi, Kenya
Starting Date: Immediately
ABOUT NEAR NETWORK
Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.
SPECIFIC ROLES AND RESPONSIBILITIES
- Support in organizing the upcoming NEAR Leadership Forum.
- Ensure that flights to and from South Sudan, Somalia, DR Congo, Nepal and Turkey are booked on time and in the most effective manner.
- Support in the reconciliation of flight, taxi and accommodation payments.
- Assist in bookings for accommodation for the leadership forum.
- Assist in the archiving system update and management with proper labels.
- Assist in maintaining procurement requests accommodation and flight purchase from different departments and prepare purchase plans with a view of ensuring cost effectiveness, timely procurement and quality of goods.
- Assist in keeping track records of all contracts for travel agency and payments.
- Assist in sending a request for quotations to the supplies and getting the quotations from different suppliers for comparison only for flights and accommodation
- Assist in raising payments and purchase request only for flights and accommodation
- Assist in verify and submitting of payments to finance when required.
- Ensure the proper filing of the departmental documents for logistics.
- Maintain up to date data and track international staff travels records, tickets, leases .
SKILLS AND QUALIFICATIONS
- Minimum Diploma in Administration/Office Management/Front office management/Supply chain management /logistics or any other relevant diploma.
- Excellent IT skills in particular Word, excel and outlook.
- Ability to manage several tasks simultaneously, be flexible and be willing to assume a range of unanticipated assignments.
- Strong communication skills and ability to work independently as part of a team.
- Professional and friendly communication style, with the ability to field calls from a diverse group.
- Excellent attention to detail.
Other:
- Uphold Adeso Values at all times.
- Robust energy and interpersonal skills at high level.
- Self-confidence, maturity & ability to co-operate with a wide variety of people.
- Ability to work on own initiative & under pressure and to meet deadlines.
- Personal commitment to working as reliable, honest, & trustworthy member of a team.
- Enthusiasm for good working practices and ability to analyze and improve systems.
- Tact/diplomacy.
- Ability to work effectively in a culturally diverse organization.
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