Project, Finance Officer at International Planned Parenthood Federation (IPPF)

IPPF ARO is seeking to recruit a Project Finance Officer in its Regional Office.

JOB PURPOSE

She/he is responsible for collecting, analysing and processing accounting and transactions into IPPF AR Enterprise Resource Planning System as well as reviewing and analyzing financial data and providing the Finance team with information that will support strategic business planning, decision making and ensure strong financial control of the organization. She/he must contribute to the effective operation of an efficient budgetary system execution and maintain the donor fund accounting system for restricted and other designated funds as may be required.

KEY TASKS

• Scrutinize all requests for payment for eligibility ensuring that procurement procedures have been meticulously followed; authorisation levels for expenditure are in accordance with regulations
• Weekly review the supplier and other payables listing from the ERP System and raise payment vouchers for review and timely raise related financial instruments for payment authorization by bank signatories
• Undertake a weekly review control accounts sub-ledger such as MA advance accounts, Staff travel advance accounts, Interoffice Accounts, Grant Receivable Income to identify outstanding unaccounted advances and proactively liaise with MA, Technical Advisors (Finance and programs) to obtain supporting documentation related to payments made on behalf of IPPFARO and ensure they reviewed, analysed and processed into the ERP System by end of each week
• Liaise with the supervisor to obtain all invoices related to the procurement of goods and services and ensure that these are reviewed, analysed and processed weekly into the ERP System
• In coordination with the Administration Unit, to participate in the monthly physical inventory of consumables and stationaries for purposes of reconciliation and inventory adjustment
• Calculate monthly depreciation of fixed assets and process depreciation charge journals into the ERP System
• Ensure that all transactions are in compliance with the funding agreements, the procedures, the rules and regulations
• Ensure that invoices and other transactions attracting statutory deductions are accurately processed and deductions are dully remitted
• Comply with the systems in place for the proper recording of all transactions against approved Budget, including the correct procedures for authorization of expenditure and make recommendations to Finance team for change as appropriate
• Prepare monthly analysis of donor income in accordance with the accrual basis of accounting and propose journal entries for review by the supervisor
• Prepare monthly and annual reconciliation of Bank balances, Petty Cash, Receivables, Payables, Inventories and Fixed Assets for approval by Supervisor
• Ensure that restricted donor reports are reconciled to the general ledger at all times

EDUCATION & QUALIFICATIONS

• Bachelor’s degree in accounting or finance
• Master’s degree in any relevant field a strong added advantage
• CPA certification backed by a minimum of five years’ experience
• ACCA

PROFESSIONAL EXPERIENCE

• Experience in working with similar organizations or institutions will is essential.
• Knowledge of program finance documentation and experience of handling financial closing work (either as project/program developer or as lender) is essential as well as working with various donors and other large institutional and foundations.

SKILLS

• A high degree of initiative diligence and attention to detail
• High level of computer literacy (Word, Excel and Power Point)
• Ability to work with minimum supervision
• Excellent time management skills
• Strong interpersonal, communication (written and oral), presentation
• Good leadership and supervisory skills and a good team player