Office Administrator Internship at Power Governors Limited

This position is responsible for keeping financial records updated, preparing reports and reconciling bank statements.

Responsibilities

• Preparing the necessary quotations to the clients.
• Responding to requests from client requests via email or phone
• Prepare tender documents as required.
• Once the client sends an order, source for the relevant products requested.
• Prepare invoice and delivery note and any other relevant documentation.
• Manage the delivery personnel and ensure the delivery is made on time.
• Ensure all the invoices from Suppliers and delivery noted from clients are delivered back to the office and thereafter properly filled.
• Prepare and update the payment schedule and share with the Operations Manager.
• Ensure all statutory payments (NSSF, NHIF, KRA) are paid in time.
• Prepare the petty cash budget for the month and manage it.
• Ensure all receipts for cash purchases are filled.
• Ensure invoices are prepared for all the technical jobs done.
• Ensure the Cheque books are pre-signed for the major suppliers.
• Maintain the office in safe and clean condition

Minimum Requirement

• 1-2 years accounts experience
• Excellent analytical skills, logical approach to complex matters and ability of strategic thinking and planning
• Process- and result-oriented, problem solving, decision and execution focused
• Loyalty to company values, guiding principles, set policies and personal integrity
• Accuracy and attention to detail
• Well organized