Receptionist at Optiven Limited

Job Description

We seek to hire a dedicated and a charismatic Receptionist to assist us in serving our esteemed customers satisfactorily. The desired person will be required to perform the following duties and responsibilities:-

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors and customers to the appropriate person and office/department.
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk
• Assist in ordering front office supplies and keep inventory of stock
• Update calendars and schedule meetings when need be
• Keep a track record of front office requirements Have the ability to recite, live and support the Vision, Mission and Core Values of the Company on a daily basis.
• Adherence to the Company Dress Code by remaining smart and presentable
• Perform other duties as may be required from time to time Requirements University degree; additional certification in Office Management is a plus
• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite Hands-on experience with office equipment (e.g. photocopiers, printers, etc.)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude Should be a person of integrity and positive values