Senior Administrative Officer at Kenya Forestry Research Institute (KEFRI)

Duties and Responsibilities:

• Formulate administrative procedures and regulations to aid in the provision of administrative services.
• Budget and coordinate resources to ensure smooth operations in the division.
• Supervise transport services to ensure efficient movement of staff and supplies
• Supervise health and safety of staff, building & equipment to ensure a conducive work environment.
• Supervise ground maintenance and janitorial services to ensure a clean work environment
• Conduct performance appraisals to measure performance targets.
• Sign performance contracts with administration officers and head of sections to set annual performance indicators.
• Manage staff welfare matters pertaining to housing, health and safety to ensure their wellbeing.
• Provision of office accommodation to ensure that staff have comfortable work stations
• Oversee provision of secretarial services to facilitate smooth office operations.
• Oversee efficient and effective utilization of office resources to ensure prudent use of the same.
• Supervise security matters to ensure safe environment
• Supervise maintenance of office buildings, estate, motor vehicles and equipment to enhance occupational health and safety
• Oversee the conduct of drills and put in place safety equipment to enhance emergency preparedness
• Oversee the renewal of motor vehicle and property insurance to minimize losses to the Institute.
• Plan for trainings of the division staff in liaison with the human resource division to enhance capacity building
• Plan activities of hiring of casuals and overseeing the implementation in order to meet set performance targets
• Mail and telephone services for effective management of services within the Institute.
• Oversee construction of offices, laboratories, and farmer’s resource centres to aid in research implementation and dissemination of research information.
• Coordinate provision of water and maintenance of sewage systems for efficient utilization of resources.

Requirements for Appointment:

• Minimum nine (9) years’ administration experience with at least three (3) years in the grade of three (3) years in the grade of Administrative Officer I or in a comparable position in a similar institution;
• Bachelor’s Degree in any of the Social Sciences from a recognized institution;
• Certified Public Secretaries of Kenya (CPSK) OR Higher Diploma in Management or its equivalent from a recognized institution;
• Certificate in computer applications skills from a recognized institution;
• Kenya Certificate of Secondary Education mean grade C+ (plus) or its equivalent from a recognized Institution; and
• Have clearance certificates as contained in Chapter six of the Kenya Constitution 2010 from Kenya Revenue Authority (KRA), Ethics and Ant-Corruption Commission (EACC), Police, Higher Education Loans Board (HELB), an approved Credit Reference Bureau and Commission on University Education (CUE) for degrees obtained outside Kenya.