Field Logistics Assistant NGO at Trocaire

The successful applicant will be expected to sign up to and adhere to Trócaire’s Safeguarding Policy.

Key Duties & Responsibilities

Procurement of goods and services

• Receive procurement requests/purchase orders from the requester and process in collaboration with Nairobi office
• Follow-up with Nairobi office on order processing to ensure timely deliveries are done
• Facilitate weekly/monthly meetings with programme teams to review their needs/orders
• Ensure adherence to Trocaire procurement procedures when processing orders
• Do quality checks and control for all supplies ordered and delivered
• Supervise proper management of all programme stocks in the field
• Ensure good relationships are established with local suppliers
• Facilitate proper paper trail and filing of all procurement documents at the field level
• Focal contact person for Trocaire partners for In-kind donations in the field (UNICEF, WFP)
• Facilitate proper tracking of all In-kind donations received directly in the field and ensure related documents (delivery notes, waybills) are properly filed and copies forwarded to the Logistics department in Nairobi.

Asset & Stock Management

• Receive new equipment and ensure proper equipment files are updated with all relevant documents
• Ensure all equipment are appropriately labelled with asset tags
• Ensure proper installation, maintenance and repair of equipment at the field level
• Do regular updates of both the Garbaharey and other field as requested equipment registry and inventories
• Regularly conduct physical asset inventory checks at the field level and advise Nairobi office.
• Provide programme teams with support in all technical equipment issues in terms of proper use and maintenance.

Stocks

• Ensure stocks cards are updated regularly and all supplies well documented
• Dispatch goods or medical supplies as requested by the program team while ensuring good paper trail for reference
• Prepare & send monthly stock reports to the Nairobi Logistics
• Ensure stores are well maintained and cleaned
• Coordinate well with Field Logistic Assistant based in Bula Hawa with regards to dispatch of stocks and transport
• With the support/advice of other logs team members ensure physical stock count is done periodically/twice annually

Fleet Management

• Act as the focal contact person for vehicle movement in the field offices.
• Manage local vehicle contracts and follow-up on their implementation and renewal
• Ensure proper control of vehicle use and fuel consumption
• Follow-up on the safety and general maintenance of hired vehicles (tool kits, first aid kits)
• Ensure the mileage, fuel and service logbooks for all vehicles are kept updated
• [1] All offers of employment with Trócaire may be subject to Police clearance.
• All new hires are required to complete a Self-Declaration Form and sign up to our Code of Behaviour contained in our Safeguarding Children Policy. For additional information please consult the Human Resources Department in Kenya.

Field Logistics Assistant Job Requirements

• Minimum, diploma in logistics or purchasing and supply management.
• At least 3 years’ experience as a logistician with an INGO
• Freight handling, mechanical, construction knowledge
• Good knowledge of the Somalia context and fluency in the local language.
• Computing/office technology, contract management and negotiating skills.
• Good planning and organization capacity, rigor, team spirit, flexibility and good command of English language.
• Leadership and good interpersonal skills including the ability to listen; negotiation skills at different levels; flexible and adaptable to work under unstable environments and under pressure with limited support
• Strong writing and excellent communication skills in English and Somali.
• Strong problem-solving skills, analytical skills, ability to work under pressure and good communication skills.
• Ability to work with minimum supervision
• Flexible and willing to work additional hours to ensure that the required results are delivered.
• High level of reliability, objectivity and honesty
• Willingness to work in Somalia environment in unsocial hours and harsh conditions

BENEFITS

For the candidate with the required experience and passion for the role, Trócaire offers a competitive packageof salary and benefits. Interested candidates are encouraged to apply on or before 13th July 2018. Recruitment is subject to donor approval.