Administrative Assistant at PATH

Job description

We seek to recruit aPS Study Administrative Assistant who will be responsible for supporting HAs transport logistics disbursements through PATH processes, tracking HAs daily reports and managing the receiving and filing of the daily hard copy reports we get from the HAs amongst other duties

Key Duties And Responsibilities

• Ensuring that weekly study supply requests from the field sites are delivered promptly
• Ensuring that Study Case Report Forms are printed out and delivered on all field sites
• Procurement of study supplies on Business World and follow up to ensure that they are delivered on time with required specs.
• Coordinate study meetings and document minutes
• Coordinate study trainings
• Facilitate transport logistics for staff
• Prepare required budgets for study activities
• Facilitate study travel requests for study staff
• Ensure that all regulatory and Institutional Review Boards reports prepared by the study coordinator are submitted to the relevant bodies in a timely manner
• Following up study HR related issues with HQ
• Other duties as assigned by the study team

Required Skills

Required Experience

• Diploma in Office Administration or relevant qualification
• A minimum of two years' directly related administrative support experience
• Professional experience in the secretariat or administration, experience in NGOs or in health research projects
• Good knowledge of MS Office
• Excellent oral and written communication skills in English
• Good interpersonal skills
• Organizational skills, ability to adapt to changing priorities, flexible, detail oriented and able to take initiative.
• A time keeper and ability to meet deadlines.
• Autonomy. Ability to work effectively in teams

Candidates must have legal authorization to work in Kenya.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.