Communications, Events & Catering Coordinator at Java House

Job description

Java House is currently sourcing for a self-motivated and dynamic individual to fill the position of communications, events & catering coordinator based in Nairobi.

Role:

To assist the Graphic Designer to develop on-brand marketing collateral and develop touch points for various media; online and offline as required to support the business

Key Responsibility Areas

• Communications
  
  • Develop and implement communications goals and plans for Java House Group in line with the marketing objectives
  • Creating materials, posters, and online communications, including creating viral campaigns, videos and infographics as needed for both internal and external publics
  • Stakeholder engagement through directed campaigns, partnerships and events
  • Draft media releases, backgrounders, and manage other media communications as needed
  • Contribute in supporting CSR and Java Foundation efforts as needed
  • Develop media and marketing strategies for Java Group events, programs, and campaigns
  • Support website content design and maintenance (Word Press-based)
  • Writing, editing and distributing email communication, blog posts and newsletters for target audiences in collaboration with the Digital Marketing team
  • Support the management of Java’s social media presence
  • Plan and execute internal marketing initiatives in collaboration with HR
• Event Planning
  
  • Develop and manage the Catering and Events business portfolio
  • Plan and organize events with support from relevant departments
  • Establish and maintain relationships with partners, and event organizers as needed
  • Manage event logistics and budgets
  • Coordinate volunteers and site personnel together with the relevant teams
  • Act as a liaison between Marketing, Operations, Commissary and other key Departments, ensuring all client requirements, facility policies, and best practices are adhered to
• Planning and Reporting
  
  • Gather consumer insights on catering needs and make recommendations for improvement
  • Maintains accurate and up-to-date information on each event, keeping the Sr. Manager and Operation Managers informed of adjustments and revisions
  • Provide analysis and reports on events on a regular basis
• Other Duties
  
  • Participate in and provide input into Java House Group overall marketing planning and budgeting process in cooperation with the Brand and Marketing and other staff
  • Administrative tasks related to communications and/or event planning
  • Represent Java House at community events where necessary and engage the public about our workshops and programs
  • Support the marketing needs as and when required

Knowledge, Skill and Abilities

Academic/Professional Qualifications

Working knowledge of the principles of the food and beverage industry, services and equipment for a similar facility

Functional Skills

• Ability to prioritize multiple projects
• Demonstrate problem-solving skills

Key Competencies

• Excellent organizational, communication, planning and interpersonal skills
• Good written and verbal skills
• Professional presentation, appearance and work ethic

Relevant Experience

2 years of experience in communications and event planning