Administrative Assistant at Centre for Health Solutions - Kenya (CHS)

Job Function

Reporting to the Project Clinician/Site Coordinator, the Administrative Assistant will be responsible for maintaining a good image of the site/clinic and ensure smooth client flow

Key Responsibilities

• Receive all visitors and clients at the site/clinic and direct them appropriately
• Record the client visits in the patient register
• Ensure clients are comfortable while at the site/clinic
• Maintain client records and files
• Keep track of clients while they are in the clinic
• Monitor the flow of clients
• Manage client waiting time
• Maintain cleanliness of DICE

 Functional Skills, Knowledge and Attributes:

• Maintain confidentiality of all information relating to the clients, practices and services at the DICE
• Remains productive even when under conditions of intense pressure
• Works collaboratively with team members to achieve results
• Relates and works well with people of different background, culture, gender and sexual diversity
• Able to work under minimal supervision
• Self-motivated
• Excellent interpersonal skills
• Well groomed

Job Qualifications

• Diploma in business, administration, social work or community development
• Experience working with key population programs is an added advantage
• Proficiency in basic computer packages like MS Word, MS Excel, MS Outlook and MS PowerPoint
• Work experience in a busy office
• General counselling skills
• Certificate in research ethics