Fleet Assistant Construction at Corporate Staffing

Our Client is a leading Civil Engineering Firm in Nairobi carrying out various Civil Works projects across East and Central Africa. They are seeking to hire a well experienced Fleet Assistant to provide clerical services that expedite and maintain repair and work orders and support fleet services staff to ensure accuracy, efficiency and excellent customer service.

Job Responsibilities

• Monitor the adherence of the fleet management policy and procedures and ensure all company vehicles adhere to the company’s security policy
• Ensure all vehicles are serviced as per recommended service intervals
• Verify repair estimates/ quotations to ensure adherence to contract guidelines, warranty, re – work or abuse incidents
• Prepare operational reports, fleet utilization, exception reports and fuel usage, fleet usage exception reports
• Coordinate new vehicle delivery with suppliers and user departments and ensure timely deliveries
• Coordinate customer service between vehicle suppliers, garages and internal customers
• Verify payment documents from suppliers prior to sending to fleet manager
• Coordinate fleet management supplier relations – vehicle monitoring and fleet management software providers
• Monitor quality of services provided by service providers – variance analysis/ frequencies of occurrences
• Ensure fleet database is updated and data accuracy is maintained
• Issuance of fleet and safety related accessories delivered via supply chain.
• Follow up with reports on licensing
• Check on driver and operator work conduct
• Assist Fleet manager to generate reports on fuel usage, hours logged per vehicle

Qualifications

• Diploma in Logistics or Procurement or Business Management or Transport Management.
• A minimum of 3 years’ experience in a supervisory role of large fleets/ logistics department.
• Experience with vehicle tracking software will be an advantage.
• Good written and verbal communication skills.
• Excellent customer service skills.
• Detail-oriented.
• Must possess a valid driving License.