Finance and Administration Manager at Book Bunk

Our Finance and Administration Manager will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks include bookkeeping, supplier management, office management, mentoring interns and volunteers among. The ideal candidate is competent in prioritising, working with little supervision, self-motivated and trustworthy.

Job Purpose

• Office Management: asset acquisition and management; manage overall schedules, plan team meeting, coordinate logistics
• Internal communication: schedule regular meetings across departments.
• Supervise suppliers
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Job Objective

This individual ensures smooth running of our company’s offices and contributes in driving sustainable growth.

Accountabilities

• Administration and Front Office Management
  • Be the initial point of contact for all incoming queries
  • Track project and organisational calendars and milestones
  • Develop and deliver administrative solutions that strengthen Book Bunk’s market distinction and leadership position
  • Manage files and databases.
  • Track stocks of office supplies and place orders when necessary
  • Prepare and provide documentation to internal teams
  • Order resources, like equipment and software. Track subscriptions
  • Act as the point of contact for all staff; Volunteer management.
• Accounts and Bookkeeping
  • Record day to day financial transactions and complete the posting process
  • Verify that transactions are recorded in the correct ledgers
  • Generate weekly and monthly reports
  • Perform partial checks of the payment process
  • Complete payroll and all tax obligations
  • Enter data, maintain records and financial statements
  • Process accounts receivable/payable and handle payroll in a timely manner