Programmes and Events Manager at Book Bunk

Our Programmes and Events Manager will conceptualise and coordinate project activities, manage internal and external events; manage schedules, arrange assignments and communicate progress to all team members.

Job Purpose

• Conceptualising Book Bunk’s non architectural events and programmes across three libraries (i.e book launches and readings, homework clubs, screenings, podcasts, etc)
• Developing budgets and proposals for events and programmes that respond to our research findings
• Breaking projects into doable tasks; developing timelines
• Engagement with artists and other individuals who wish to use the library spaces as hubs
• Creating and updating workflows; managing our events calendar

Job Objective

The Programmes and Event Manager will steer all teams, as and when needed, on behalf of the founding partners. She/he will be in charge of offline activities and the coordination of online activities with the Communications Manager to ensure alignment. This individual is an integral part of the team and will constantly engage with users across all three libraries.

Accountabilities

• Team and Community Management
  • Track relevant deliverables from research, digital, and design teams.
  • Ensure constant engagement with the communities in and around all three libraries.
  • Monitor project progress and alert management on potential issues and red flags
  • Act as the point of contact for all non architectural team members.
• Event Management
  • Manage the call for applications from artists and individuals who wish to use the library for events.
  • Manage internal arts, academic and fundraising events. Monitor our events calendar
  • Coordinate the creation of content during events together with the communications manager
  • Solicit the partnerships needed to execute our events. Direct the creation of all proposals,budgets and presentations relevant to this department.
  • Submit event reports to all stakeholders.
• Communications:
  • Provide event briefs and checklists to all teams prior to each engagement
  • Attend networking events as and when needed
  • Work collaboratively with internal and external teams to ensure administrative consistency across all channels
  • Manage hospitality at all Book Bunk events and other sessions.