Deputy Finance Officer at Maasai Mara University

REF: MMU/DFO/06/2019

Permanent and Pensionable terms.

Qualifications

• Have a Master of Business Administration (MBA) (Accounting/Finance option) or its equivalent plus CPA(K) or its equivalent;
• Have Eight (8) years’ experience, three (3) of which must have been as a Senior Accountant grade 13 or equivalent;
• Be a member of a recognized Professional Accounting body;
• Have outstanding professional competence in Public Sector Financial Management;
• Be a person of integrity and good management skills;
• Have practical knowledge of ICT and ERP Accounting systems;
• Meet requirements of Chapter six of the Constitution.

Core Competencies

• Ability to portray and uphold positive national image and work in a multi- cultural and multi- ethnic environment with sensitivity to and respect to diversity.
• Be a visionary result oriented and innovative thinker.
• Have the capacity to work under pressure to meet strict deadlines.
• Have firm, fair and transparent management style.
• Have demonstrable communication and interpersonal skills.

Responsibilities

• Deputizing the Finance Officer in the management of day to day activities of the department;
• Implementation of an adequate accounting system through maintenance of accurate financial records, which must recognize, classify, summarize, post and report transactions.
• Supervision and development of staff in the department.
• Monthly and on adhoc basis generate the following reports: budget utilization, students’ fees collection status, projects implementation status, rolling cash flow forecast, catering unit performance, consultancy and research funds income and utilization.
• Timely and correctly generate annual report and financial statements and quarterly management reports in compliance International Public Sector Accounting Standards, Public Finance Management Act 2012, Public
• Finance Management Regulations 2015, other relevant circulars and Generally Accepted Accounting Principles.
• Annually, prepare the University-wide annual estimates of revenue and expenditure in compliance with Public Finance Management 2012.
• Advice ways of raising additional internal and external revenue for the University and ensure such revenue is timely recognized in the books of accounts.
• Participate in formulation and implementation of the departmental strategic plan.
• Ensure timely General Ledger reconciliations especially students financial accounting, bank reconciliations, projects accounts reconciliations, fixed assets reconciliations and research/consultancy funds accounting.
• Co-ordinate both internal and external audit exercises by ensuring timely and correct availability of audit schedules.
• Drive strict implementation of student’s fees payment policy so as to ensure that all fees due is collected and correctly captured in a timely manner. Implement all banks accounts integration with the ERP system.
• Maintain accurate records of University projects and timely reconcile the same in line with the funding received and payments made.
• Check both recurrent and development expenditure of the University to ensure that they are within budget, authorized, reasonable, are in compliance with Public Procurement and Asset Disposal Act 2015 and value for money is received. Ensure that pending bills are monitored and payments made on aging basis.
• Carry out efficient Treasury Management of the University by ensuring real time update of the cash book, sufficient funds in bank before payment process, daily banking of all receipts and placements in short term deposits of any excess funds.
• Ensure tax compliance. All statutory deductions and other payroll deductions are remitted timely to minimize exposure of the University.
• Check the University payroll especially staff in payroll against head count, earnings in line with specific grades, allowances paid having been duly authorized, deductions to be properly supported and in compliance with applicable laws, circulars and regulations.