Office Assistant at Academic Model Providing Access to Health Care (AMPATH)

The Office Assistant will ensure that the office is maintained in good order at all times as well as provide document processing support to various departments as necessary from time to time to facilitate work flow within the office.

Responsibilities

Primary Responsibilities

• Office cleaning services and will ensure that this is done upholding Health and Safety Standards at all times.
• Clean all offices and meeting rooms: floors, desks, shelves, glass doors, windows (from inside) and surface of office equipment.
• Ensure constant availability of accessories such as toilet paper and hand washing soap.
• Clean all common areas and storages: reception area, corridors
• Cleaning of toilets/water closets and ensuring that they are always clean.
• Empty all waste paper bins and shredder trays to the designated places.
• Ensure that furniture in the office is arranged in the required manner at all times
• Assist in setting up meeting rooms, preparing cups, glasses and plates, water, tea and coffee.
• Prepare refreshments and serving as required, clearing and collecting used cups and washing those, keeping kitchens clean and in order, and other related duties.
• Provision of scanning, photocopying, shredding and laminating services from time to time as directed.

Qualifications

Academic Qualifications

• Secondary School Certificate
• First Aid Certificate

Experience

• 4 years’ experience

Skills

• Excellent understanding of cleaning processes and general hygiene
• Basic ability to operate office equipment
• Good communication and interpersonal skills