Senior Finance Officer at Academic Model Providing Access to Health Care (AMPATH)

To assist the Head of Finance in management of the project Finance and Accounting function in order to ensure that all project, donor and legal requirements and the daily operations in the department are met in a timely and efficient manner

Principal Accountabilities (Key Performance Areas)

• Policies and Procedures
• Payments
• Procurement
• Month end closure procedures
• Recording of transactions
• Management of travel/ project advances
• Ensure that project finances are expended and accounted in accordance with established policies and procedures
• Review all project payments ensuring that they are properly supported and adhere to organization’s policies and donor requirements
• Approval of petty cash transactions
• Review all LPOs ensuring they adhere to policies and donor requirements
• Coordinate the performance of month end closure procedures to facilitate the period ledger closure in a timely manner
• Review/ approve journals as necessary – corrections, liquidations, bank charges etc.
• Ensure all travel advances are issued as per policy
• Ensure travel advance liquidations are done in a timely manner
• Reporting
• Budget preparation and management
• Funds request
• Reconciliations
• Participation
• Audit

Other duties

• Approve travel/ project advances liquidations
• Preparation of donor reports as per agreed timelines
• Assist the Head of Finance in preparation of internal reports for management and other stakeholders
• Assist the Head of Finance and Programme management teams in budgets preparation and management
• Disseminate Budget v Expenditure reports to Programme staff on a monthly basis
• Prepare monthly funds request in accordance to the approved work plan and budget
• Prepare bank reconciliation statements on a monthly basis as per agreed timelines
• Represent Finance in meetings with stakeholders both internal and external including partners’ meetings
• Give support to external auditors by responding to queries, providing necessary documents for audit and preparation of audit schedules
• Act as a bank agent e.g .collecting petty cash, cheque books and presenting instructions
• Supervise and provide mentorship to Finance Officer, Finance assistant and other Finance staff
• Any other duty as may be assigned from time to time

Qualifications and Experience

Qualifications (Minimum)

• A First degree in Accounting, Business

Administration, Management or Finance

• Certified Public Accountant (Kenya)

Additional Qualifications

• Knowledge and experience working with a Financial Management Software (FMS)

Years of Experience

• At least 8 years’ experience in a Finance department OR 3 years’ experience in a similar role

Other Skills

• Honest and dependable
• A person of integrity
• Keen and analytical
• Self-driven
• Team player
• Attention to detail and ability to meet strict deadlines
• Reliable
• Good presentation skills
• Excellent communication and interpersonal skills