Administrative Assistant at Academic Model Providing Access to Health Care (AMPATH)

The Administrative Assistant will provide administration and logistical support and ensure proper operations of office systems.

Responsibilities

• Ensure the front office, work stations, common areas, etc. are maintained and kept clean and tidy;
• Ensure organizational annual licenses are renewed and displayed as necessary;
• Ensure service providers avail services as required to maintain equipment and goods in serviceable/working condition;
• Manage booking of conference and meeting rooms and ensure the rooms are ready before scheduled use;
• Make flight, hotel accommodation and transport reservations/requests for staff as necessary then follow up with staff to ensure liquidation for travel is done and forwarded to Finance Department.
• Contact courier companies for external dispatch and delivery of mails and parcels;
• Support project team by handling routine tasks as called upon from time to time;
• Assist in research and preparation of materials for meetings
• Receive visitors, answer telephones and transfer calls to the appropriate department or staff member;
• Maintain a routinely updated register of all fixed assets and consumables;
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders and verifying receipt;
• Supervise the Driver and Office Assistant

Academic Qualifications

• Bachelor’s degree in Business Administration

Experience & Skills

• 1 – 2 years of related work experience
• Excellent Microsoft Office and internet skills
• Excellent written and communication skills
• Excellent organizational skills and ability to prioritize, multi-task and work independently
• Ability to compile and present/display data
• Ability to maintain confidentiality