HR Management at Office of the Director of Public Prosecutions

Qualifications

• Served in the grade of Senior Principal Human Resource Management Officer Job Group ’13’ or in a comparable and relevant position in the Public Service or Private Sector for a minimum period of two (2) years;
• Bachelor’s degree in Sociology, Public/Business Administration Human Resource Management/Staff
• Management or any other relevant qualification from a recognized institution;
• Post graduate diploma in Staff/Human Resource Management or its equivalent from a recognized institution;
• Master’s degree in Human Resource/Staff Management, Business Administration or Public Administration or their equivalent qualifications from a recognized institution;
• Demonstrated a thorough understanding of National and ODPP goals, policies and development objectives.

NOTE:

Possession of a Strategic Leadership Development course lasting not less than six (6) weeks from a recognized institution will be an added advantage.

Core Skills/Competencies

• Knowledge of professional standards;
• Knowledge of national and Office of the Director of Public Prosecutions goals, policies and development objectives;
• Knowledge of relevant legislation;
• Policy formulation and implementation skills;
• Leadership skills;
• Planning skills;
• Monitoring and evaluation skills;
• Research skills;
• Analytical skills;
• Negotiation skills;
• Performance management skills;
• Budgeting skills;
• Problem solving skills;
• Resource mobilization skills;
• ICT skills.
• Communication and interpersonal skills; and
• Organizational and administrative skills.

Personal Qualities

• Honesty and integrity;
• Creativity and innovativeness
• Ability to work under pressure;
• Ability to build and lead cohesive teams;
• Professionalism;
• Self driven; and
• Results oriented;

Responsibilities

An officer at this level will be responsible to the Senior Assistant Director Human Resource Management Division for the assigned Human Resource Management function.

• Coordinating implementation of human resource policies, procedures and guidelines to ensure delivery of service is aligned to the constitution requirements and meets set quality standards;
• Overseeing the implementation of the divisional strategy and work plan, to ensure the operations of the division are aligned with the departmental strategy;
• Overseeing preparation and implementation of the divisional budget to ensure sufficient allocation and efficiency in resource utilization;
• Implementing of human resource plans to ensure adequate staff with the required skills and competencies for efficient and effective delivery of prosecution services;
• Providing professional advice on human resource management policies, guidelines and procedures to ensure compliance with regulations;
• Advising on collective bargaining and negotiations with the union, to ensure minimal disruptions to the operations of public prosecution services that result from disgruntled employees;
• Overseeing implementation of career progression and succession management strategies to ensure availability of competencies required at all times;
• Overseeing payroll administration and authorizing of payments of salaries and allowances to ODPP staff to ensure a motivated workforce for enhanced organizational performance;
• Preparing Advisory Board papers and implementing board decisions in a timely manner to enhance the delivery of service at ODPP;
• Monitoring and evaluating the effectiveness of human resource management policies, guidelines, procedures, and standards to inform timely review;
• Monitoring the development of skills inventory for divisional staff to ensure gaps in competences are identified and addressed through appropriate training programmes to ensure quality service delivery;
• Researching on human resource practices for review and adoption of best practices in order to enhance service delivery;
• Overseeing recruitment of staff and proper placement to ensure achievement of ODPP strategic objectives;
• Overseeing development and implementation of performance management system in the division to ensure quality and timely service delivery;
• Analysing of staff establishment, and providing recommendations to ensure ODPP has the right competencies at the right positions at all times for effective and efficient delivery of service;
• Overseeing the development and review of the ODPP career progression guidelines and advising on appropriate changes to ensure the guidelines are based on best practice;
• Ensuring proper maintenance and security of human resource records, to ensure full compliance with the Employment Act;
• Overseeing preparation of the agenda for the Human Resource Advisory Committee and ensuring timely implementation of decisions to enhance staff motivation;
• Coordinating the preparation of quarterly and annual divisional reports and sharing with the management for informed decision making to enhance organizational performance;
• Participating in relevant committees to support the implementation of the ODPP mandate; and
• Supervising, coaching and mentoring staff under him/her to enhance motivation and performance;