Administrative Assistant at BBOXX

Reports to: Logistics Manager

Location: Distribution Centre

Purpose: The main purpose of the Administrative Assistant is to ensure the accuracy of all contracts data and the appropriate documentation and storage thereof.

Job’s Responsibilities

• Scanning Contracts and uploading them onto ERP
• Physical storage of contracts through applying the best filing methods.
• Carry out weekly contract reconciliation comparing systems records and physical documents.
• Addressing weekly gaps in contract reconciliation.
• Escalate when necessary the variance during reconciliation
• Prepare weekly reports on contract reconciliation

Person specification

• Have a university degree or Diploma in Library and Information Studies or relevant discipline (Business Administration, law, Human Resources, Commerce, Finance, accounting etc.).
• Proven working experience in Legal Administration, Human Resources, or any other administrative work related departments.
• Legal background is an added advantage but not necessary
• Excellent command of the English language
• Desired skills include:
• Be proficient with the Microsoft Office Suite.
• Attention to detail
• Advanced communication and interpersonal skills
• Good Organization skills
• Up-to-date with latest trends and administrative best practices
• Friendly and able to relate to a wide range of users
• Ability to work under own initiative and think out of the box.