Procurement Officer at Rina Systems Limited

Responsibilities:

Supplier Management

• Seek profitable suppliers and initiate business and organization partnerships & Negotiate with external vendors to secure advantageous terms
• Ensure Approved Vendor Details and contract prices are updated on Focus
• Devise and use fruitful and efficient sourcing strategies
• Examine and test existing contracts and update to meet expected standards
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company
• Perform risk management for supply contracts and agreements

Procurement

• Receive Procurement requests (ERP generated) from the business and action by seeking competitive suppliers with the highest quality products and services
• Using Focus Analyse and recommend approval of the ordering of necessary goods and services
• Finalize purchase details of orders on and deliveries ensuring full documentation of the process using Focus
• Ensure goods and services are received as per contract/LPO and updated on Focus
• Liaise with Finance for efficient payment of suppliers and sub-contractors

Reporting

• Track and report key functional metrics to reduce expenses and improve effectiveness: Stocks, Delivery timelines, Processes, Order Register, Requests Tracker, Tracker for exceptions
• Receiving Receipts, Invoices, Delivery Notes and all procurement related document to Rina.
• Daily and correct posting of all accounting transactions i.e. GRN’s, and Purchase Vouchers using cash receipts
• Champion in the development of the procurement record-keeping, filing and reporting system.

Qualifications:

• Five(5) years minimum work experience in procurement
• BSc degree in Business Studies with major in Procurement/Supply chain management, logistics or business administration (or equivalent)
• Experience in using financial ERP is an added advantage.

Competencies:

• Strong problem solving skills and the ability to exercise sound judgement and make decisions based on accurate and timely analyses
• Proven working experience as a procurement manager or procurement officer
• Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
• Talent in negotiations and networking
• Good knowledge of supplier or third party management
• Aptitude in decision-making and working with numbers
• Experience in collecting and analysing data
• Strong leadership capabilities