Administration Officer at Automobile Association of Kenya

Details:

Reporting to the Head of Human Resources and Administration, the position will support office administration functions and maintenance of the Association’s premises.

Responsibilities

• In charge of security of the Association’s office premises and assets in the branches.
• In-charge of staff Health and Safety by ensuring conducive work conditions for staff in all branches.
• Ensure relevant business operation licenses are up to date.
• Ensure maintenance of the Association’s assets and premises.
• Manage any reported insecurity matters from end to end.
• Follow up on all reported legal matters involving the Association’s employees and Assets and ensure they are all settled.
• Custodian of the Association’s legal documents regarding the assets and premises.
• Ensure office equipment is in good working condition.
• Develop and implement maintenance schedules.
• Oversee the activities of outsourced service providers.
• Facilitate distribution of uniform to staff.
• Maintain and supervise an efficient mailing system in the Association’s branch network.
• Prepare Administration Department Reports.
• Ensure Allocation of office space and equipment.
• Handle staff exits by ensuring clearance is done to expectations.

Requirements

• Bachelor’s Degree or Diploma in relevant field.
• Three years of relevant experience with a bias in security.
• IT and numeracy skills, with strong IT skills required if managing/operating computerised benefits systems.
• The ability to compile and interpret statistical data and communicate it in a professional and understandable manner.
• Report writing and presentation skills.
• Interpersonal skills to form effective working relationships with people at all levels.