Secretary at Janta Kenya

Responsibilities

• Typing and responding to emails and any enquiries and making use of email system (Outlook)
• Company administration
• Managing service providers (internet, office-cleaning etc.)
• Co-coordinating car usage
• Develop and implement simple office procedures
• Creating and maintaining an orderly environment in the Head Office to facilitate productivity
• Ability to multitask
• Greet customers and direct them to the appropriate departments or individuals.
• Maintain general company record systems and filing systems.
• Organise, paperwork and scan it for digitalization
• Keep and maintain office diary and follow appointments as diarized.
• Arrange meeting room and conference facilities Schedule also attend meetings, create agendas and take minutes
• Order and maintain stationery and equipment
• Use content management system (CMS) to maintain and update website
• Arrange in-house and external events.
• Preparing completion documents for customers who have completed plot payment for the purposes of Title processing.
• Alert customers when their documents are ready for collection
• Present Titles and relevant documents to clients.
• Send weekly messages to clients via advantas
• Screen documents and set up conference calls and take messages

Qualifications

• A distinction in Secretarial Studies (KNEC) certificate preferred.
• Events organization skills/project management.
• Minimum of 2 years’ clerical experience in a busy environment preferably in real estate.
• Excellent organization and diarizing skills
• Ability to write business letters and documentation in good business English.
• Knowledge of specific software programs, including Word, Excel, Adobe Acrobat etc
• Experience maintaining and prioritizing a manager’s calendar
• Exceptional verbal communication skills