Human Resource and Administration Manager at Home Universal

KEY PERFORMANCE AREAS 

• PAYROLL MANAGEMENT
  • Responsible for the preparation and timely submission of information that contributes to the payroll e.g. promotions, resignations, absconding, confirmation of hours etc.
  • Updates the payroll system and records all the details of new employees, transfers, promotions and exits, while ensuring accuracy of data and timeliness.
  • Ensures that all payroll changes are authorized prior to implementation in relations to Salary adjustments
  • Payment preparations for all subsidiaries as stipulated by the company plan i.e. Advance and End month payments respectively.
  • Issue payslips to all staff.
  • Preparation and submission of all statutory requirements to the relevant body while observing the deadlines date as stipulated by the law.
  • Coordinate with HELB on staff deduction and submission.
  • Review of the payroll system and update on upgrade where necessary.
• ATTENDANCE MONITORING
  
  • Monitor daily attendance and advise management further on any possible trends, gaps and solutions so as to ensure 100% attendance.
  • Investigate and understand causes for staff absences.
  • Recommend solutions to resolve chronic attendance difficulties and implement.
  • Provide basic counselling to staff that have performance related obstacles. Provide advice and recommendations on disciplinary actions to the Human Resource Consultant.
  • Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered to ensure continuity of services. 
• RECRUITMENT AND SELECTION
  • Ensure requests made for staffing are handled within the expected turnaround time and Provide advice to the management
  • Schedule, number of candidates expected, qualification, competencies etc. Ensure notices and advertisements for vacant staff positions are done on a timely manner.
  • Prepare, develop and implement procedures and policies on staff recruitment procedures.
  • Maintaining a data base of potential candidates for any possible rump up within the business segments for future use. 
• INDUCTION AND ORIENTATION
  • Ensure all selected staff are trained well on the laid down policies and procedures requirements of the job before deployment.
  • Ensure the all new members are well trained on systems adopted by the company and a proper and continuous review is conducted to address shortcomings.  
• HR & OFFICE ADMINISTRATION
  • Developing and reviewing the organizational human resources strategy, plans, policies and procedures in compliance with the business strategy growth plan and all objectives.
  • Developing the HR budget and co-ordinating the HR initiatives for the Group and subsidiaries ensuring the activities are within budget, meet the dynamic business requirements which must be aligned to the corporate strategic mandate.
  • Developing and managing the recruitment and selection processes and channels across the Group to ensure subsidiaries are provided with qualified talent.
  • Developing effective people management policies, processes and systems including the performance appraisal, management and recognition process, which aid the businesses in managing teams and maintaining a high-performance culture.
  • Developing and enforcing policies and procedures for employee relations management, enhancing employee communications and ensuring proper management of staff amenities and occupational and health safety across the subsidiaries.
• EMPLOYEE RELATIONS AND WELFARE
  • Handling grievances amicably from members and ensuring summaries of undertakings are documented.  
  • Providing guidance on company policies and procedures and country legislation to the management and all staff members
  • Continuously ensure that the company is inline with the prevailing Labour statutes.
  • Develop staff welfare programs to ensure retention 
• TRAINING & DEVELOPMENT
  • Ensure performance improvement programs developed are adhered to and monthly review are undertaken.
  • Ensure continuous training of staff on product knowledge, competitive advantages and the company robust marketing strategies has been implemented by the relevant HODs.
  • Ensure external training is administered to staff with high potential on growth.   

Job requirements:

• Demonstrated proficiency leadership in the group.   
• An understanding of priority-setting, resource management and the bridge-building required to develop enduring working relationships and instilling trust.
• A confident, clear and conscientious communicator – who can work effectively with key stakeholders and members of staff at all levels of seniority  
• Excellent communication skills.
• The position requires critical thinking skills, detail orientation and a strong professional demeanor.  Confidentiality and discretion are a must
• Excellent analytical, decision-making, and problem-solving skills.
• Must be able to juggle multiple assignments, meet deadlines, work flexibly in a dynamic, fast-paced environment, and maintain a sense of perspective.
• The position requires a fair-minded, people-oriented and caring individual with excellent interpersonal skills and sensitivity to diversity.
• Must be able to balance employee needs and concerns with organization policies and business management concerns.
• Ability to work independently with minimum supervision in a multi-cultural environment with multiple employees competing for HR attention.
• An energetic strategic and dynamic individual who embraces change.
• Have a sense of humor, flexibility and humility.

Job qualifications:

• Must have a strong foundation in HR with at least 7 years of experience in a progressive HR environment.
• Bachelors in Business, Human Resources, Science or related field or equivalent experience.
• Human Resources certification from the institute of Human Resources Management, Kenya is a MUST.
• A solid understanding of labour laws and practices in Kenya.