Secretary at Nairobi Hospital

The successful candidate will be a team player with the ability to effectively add value to enabling excellent patient outcomes and shape best clinical and non-clinical practice. 

REF: TNH/HRD/SEC/05/19 

Reporting to the Accident & Emergency Manager, the successful candidate will be responsible for the following amongst others:

MAIN DUTIES AND RESPONSIBILITIES:

• Efficient and smooth running of the office.
• Maintaining the diary and assisting the assigned supervisor in prioritizing work so that important matters are dealt with on time.
• Attending to callers and liaising with the appropriate staff as necessary to ensure that the caller’s needs are satisfactorily attended to and to provide feedback while upholding a good image of the Hospital.
• Processing correspondence and reports for the Division.
• Taking minutes for Divisional meetings and any other as directed by the supervisor.
• Maintaining confidential records and to organize and maintain an efficient filing and retrieval system.
• Maintaining effective communication between the supervisor and the Divisional staff as well as external customers.
• Maintaining both internal and external contacts.
• Utilizing Hospital systems effectively to ensure economical use of equipment and supplies.
• Maintaining records for all office assets.
• Performing any other duties that may be assigned from time to time.

QUALIFICATIONS, SKILLS AND EXPERIENCE:

• KCSE minimum of C+
• Degree or Diploma in secretarial related studies
• Computer literacy
• 5 years of progressive working experience, 2 of which should be in a senior position.
• Good organizational, interpersonal and communications skills.
• High level of integrity.