Call for Prequalification at Network of African National Human Rights Institutions (NANHRI)

Categories

NANHRI invites applications for prequalification from eligible bidders for the supply of services in the under listed categories for the year 2019-2020:

ITEM NO.

CATEGORY NO

ITEM DESCRIPTION

• NANHRI/001/2019 Provision of Financial Audit services
• NANHRI/002/2019 Provision of Courier and Transport Services; Taxi and Car Hire
• NANHRI/003/2019 Provision of Promotional and Advertising materials and signage Services.
• NANHRI/004/2019 Provision of Internet Services and Maintenance
• NANHRI/005/2019 Provision of hospitality services (Hotel accommodation and Conference facilities)
• NANHRI/006/2019 Provision of General Printing Services
• NANHRI/007/2019Provision of maintenance of Printers and Photocopier Services and supplies like toners

B : Supply of General Goods

1 NANHRI/08/2019 Supply and delivery of General Office stationery

Prequalification Documents

SECTION 2: Instructions to Applicants

Format and Signing of Application

• The applicants shall prepare one document comprising the prequalification document clearly marked with the category.
• The prequalification document shall be typed or written in indelible ink (in the case of copies, photocopies are acceptable) and shall be signed by a person or persons duly authorized to sign on behalf of the applicant. The person or persons signing the prequalification document shall initial all pages of the tender where entries or amendments have been made.

The prequalification document shall be without alterations, omissions or conditions except as necessary to correct errors made by the applicant, in which case such corrections shall be initiated by person or persons signing prequalification.

Submission of Application

Applications for prequalification shall be submitted in sealed envelopes marked with the prequalification document name and reference code numbers deposited with NANHRI are to be received on or before on or before 24th of May 2019 5:00 pm.

Please note that late submission of documents will not be accepted. Canvassing for tenders by bidders/applicants or by proxy shall lead to automatic disqualification.

• The applicants are required to submit pre-qualification request per tender category in separate envelopes if the applicant is interested in more than one category.
• Multiple applications sealed in one envelope will be disqualified from further review and consideration.
• Each application envelope must be clearly marked with the tender category reference code number the supplier is applying for prequalification.
• Any prequalification document received after the deadline will be disqualified.
• Applications received after the closing date shall be rejected
• All the information requested for prequalification shall be provided in English.
• Failure to provide information that is essential for effective evaluation of the applicant’s qualification or to provide timely clarification or substantiation of the information supplied may result in the applicant’s disqualification.

Eligible Bidders

In case of firms, only suppliers registered with Registrar of Companies under the Laws of Kenya in respective merchandise or services are invited to submit their Pre-Qualification documents.

• Suppliers currently doing business with NANHRI are free to re-apply for this pre-qualification.
• The prospective suppliers are required to supply mandatory information for pre-qualification.
• The applicant shall not be under a declaration of ineligibility for corrupt and fraudulent practices.

Qualification criteria.

Experience:

• Prospective bidders shall have at least one year (1) experience in the supply of goods, services and all related items. The potential supplier should show competence, willingness and capacity to service the contract following prequalification. Individual consultants shall show proof of academic or professional qualifications.
• Prospective suppliers require special experience and capability to supply and deliver services at short term notice.

Financial condition

The Supplier’s financial condition will be determined by latest financial statements submitted with the prequalification document as well as letters of reference from their bankers regarding suppliers’ credit position.
Value for money: Prequalification will not only be based on the prices of goods or services on the supplier’s price list but on best on quality of the goods or service at reasonable prices.

Cost of Application.

The applicant shall bear all costs associated with the preparation and submission of the prequalification documents.

Clarification of Prequalification Documents.

The prospective applicant requiring any clarification on the prequalification documents may notify the NANHRI in writing to the e-mail address info@nanhri.org with a copy to dnguti@nanhri.org or call on +254 718201821

The organization will respond through email to any request that it receives earlier than four (4) days prior to the deadline for the submission of applications.

Amendments of prequalification documents

At any time prior to the deadline for submission of applications, NANHRI may, for any reason, whether at its initiative or in response to a clarification requested by a prospective applicant, notify the prequalification documents by issuing subsequent addenda.
The addendum thus issued shall be part of the prequalification document and shall be communicated in writing to all the purchasers of the prequalification documents. Prospective applicants shall promptly acknowledge receipt of each addendum in writing.

In order to afford prospective applicants reasonable time to take an addendum into accounting preparing their applications, the organization may at its discretion, extend the deadline for the submission of applications.

SECTION 3: IMPORTANT INFORMATION

Corrupt or fraudulent practices

NANHRI requires that applicants observe the highest standards of ethics during the procurement process and execution of contracts when used in the present conditions following terms as defined as follows:-

Corrupt practices means offering a bribe, giving, receiving or soliciting or anything of value to influence the action of a public official in the procurement process or in contract execution
Fraudulent practice means a misrepresentation in order to influence a procurement process or the execution of a contract to the detriment of NANHRI and includes collusive practice among applicant (prior to or after prequalification submission) designed to establish prices at artificial noncompetitive levels and to deprive NANHRI of the benefits of free and open completion.

NANHRI will reject a proposal for award if it determines that the applicant recommended for award has engaged in corrupt or fraudulent practices completing for the contract in question.

Confidentiality

Information relating to the examination, evaluation of applications and recommendations for prequalification of the successful participants shall not be disclosed to applicants or any other persons not officially concerned with the process until pre-qualification of the successful applicant has been announced. Canvassing will lead to automatic disqualification.

Notification of Qualified Applicants

Applicants whose applications are determined to be successful will be notified in writing by the organization.

NANHRI’s right to accept or reject applications

NANHRI reserves the right to accept or reject any application, and to annul the prequalification process and reject all applications, at any time prior to approval of contract, without thereby incurring any liability to the affected applicant(s) or any obligation to inform the affected Applicant(s) of the grounds for NANHRI’s action.

Acceptance of the Approval: The successful participants shall be required to acknowledge in writing the acceptance of their prequalification document to NANHRI.