Assistant Accountant at County Government of Busia

Job Details

Monitoring implementation of Accounting standards and systems for compliance; including Integrated Financial Management Information System (IFMIS) operations;

• Follow up on Audit matters including compilation of County Treasury memorandum in respect of County allocated to the officer;
• Follow up implementation of Public Accounts Committee recommendations for the ministries/districts allocated to officer;
• Preparation of Bi-annual Accounts;
• Consolidation of cash flow projections submitted by Departments; and maintaining a check-list of returns and reports received from Departments to ensure compliance with law and Treasury circulars.
• Assisting in administration of the Accounting Unit;
• Assisting the head of the Accounting unit to provide advisory services to the Accounting Officer and other stake holders on all financial and accounting matters in the Department;
• Preparation of management and statutory reports including final accounts;
• Assisting in the development of supplementary financial regulations and procedures to enhance internal controls established through normal Treasury regulations and procedures;
• Setting targets for the accounts staff and evaluating achievements;
• Overseeing the processing of funding arrangements to County in the Department and ensuring compliance with Treasury regulations and procedures;
• Authorization of payments and signing of cheques subject to set limits;
• Supervision, training, development and deployment of accounts staff in the accounting unit;
• Handling disciplinary matters for the head of accounting unit;
• Providing advisory services to the County departmental heads and other stakeholders on all financial and accounting matters;
• Participating and advising in Tender Committees, County Executive Committees, County Development Committees etc.;
• Interpretation and implementation of financial regulations and procedures, Treasury circulars, letters and instructions;
• Ensuring expenditures are within the allocations; and developing supplementary financial regulations and procedures to enhance internal controls established through normal Treasury regulations and procedures.
• Provision of quality and timely accounting services in the County including maintenance of appropriate and up to date accounting records;
• Preparation of management financial reports which include monthly expenditure returns, monthly bank reconciliations, revenue/AIA returns, cash flow statements, analysis of deposits etc.;
• Any other relevant duties assigned by the head of accounting unit.

Qualifications

 For appointment to this grade, the officer must have: –

• Kenya Certificate of Secondary Education (KCSE), mean grade C (Plain) and above or its equivalent from a recognized institution;
• Degree in Commerce, Accounts, Business Administration, of any other field finance
• Master’s degree in any of the following: Commerce, Accounting, Business Administration, Finance, or their equivalent qualification from a recognized institution.
• Passed Part III of Certified Public Accountants (CPA) Examination or its recognized equivalent
• Registered with the Institute of Certified Public Accountants of Kenya (ICPAK) and Registration of Accountants Board (RAB).
• Served in the grade of Principal Accountant, Job Group ‘N’ or in a comparable and relevant position in the public service for a minimum period of three (3) years.
• Must have attended a senior management course from Kenya School of Government
• Satisfy the requirement of Chapter six (6) of the Constitution of Kenya 2010 leadership and Integrity.

Additional Requirements

• All applicants are expected to attach copies of the following additional documents

1. Tax Compliance Certificate.
2. Clearance from HELB where necessary.
3. Clearance from the Ethics and anti-Corruption Commission.
4. Certificate of good conduct from the police.