Registry Supervisor at Karatina University

The position is responsible for planning, organizing, leading and managing the University registry. It entails performance of records management duties in establishing a

Functional Records Management System in the University in accordance with International standards and best practice.

In addition, it supports development, implementation and maintenance of a range of records and information management services as modern trends of record management may dictate. Specific duties and responsibilities include:

Responsibilities

• Planning, organizing, leading and managing the University registry in accordance to the record management procedures;
• Maintaining Records Management System – controlling and managing movement of documents, ensuring archive maintenance and information security;
• Serves as the section technical expert on University records management issues;
• Mail handling in an efficient manner – collecting, processing, recording and dispatching mails;
• Leading in transformation of University records management processes to address the challenges posed by management of records;
• Providing guidance on formulation and implementation of records management policies to keep abreast with appropriate national and international professional records and information management standards;
• Ensuring registry staff are knowledgeable and kept current about records management principles and requirements;
• Providing guidance to University staff on emerging issues on proper records management;
• Support compliance with the Information Security and Data Protection;
• Any other duty assigned by a Senior Officer; and
• Reporting to the Registrar (Planning and Administration)

Qualifications

For appointment to this grade, a candidate must have;

• Higher National Diploma from a recognized institution in the relevant field (such as Records Management, Information Management, Information Science, Library Science)
• At least three (3) years post qualification work experience
• Proficiency in Information Communication Technology
• Registration with a professional body is an added advantage

Terms And Conditions Of Service

The successful candidates will be offered a competitive remuneration package in accordance with the existing Terms and Conditions of Service.