Finance Assistant at Catholic Medical Mission Board’s (CMMB)

Department Summary

CMMB’s Finance and Administration Department plays a critical role in ensuring that CMMB efficiently and effectively utilizes its resources in achieving its program goals through least cost and value for money.

The Department strives to ensure that all expenditures follow both CMMB policies, donor requirements and National laws.

Through a team of dedicated staff, the team upholds utmost integrity, honesty and love in the execution of their roles to achieve CMMB’s vision, mission and core values.

Can we change paragraph to talk about our GF HIV/AIDS work.

The position will support this project.

Overview

Reporting to the Finance Officer, the Finance Assistant will provide day to day support service to the implementation of project interventions and be responsible for reviewing field expenses and liquidations from
project staff.

Further, s/he will support payable and administrative functions as well as contribute to the preparation of timely donor reports.

Responsibilities

The Finance Assistant will work closely with the Finance Officer and project team to perform the following tasks:

• Provide guidance on and implement CMMB’s financial policies and procedures and donor compliance requirements
• Record all financial transactions accurately, completely and in a timely manner in line with the Chart of Accounts through the Abila software (MIP) accounting system
• Ensure sound financial management and compliance activities of assigned grants/projects and office operational activities to include:
  o Monitoring of project budgets and expenses
  o Preparation of vouchers, cheques, Mpesa and EFT payments and processing of payments Invoicing/tracking of accounts receivable and cash receipts;
  o Maintain, Record and Reconcile petty cash accounts
  o Liquidation of employee receivables in line with manual records/expense forms from staff
  o Conducting site visits and training/mentoring of project staff.
• Preparation of bank reconciliations, filing of all accounting vouchers and documents
• Ensure all financial assets are adequately recorded, safeguarded and all financial documents are securely filed
• Ensure availability of accurate, complete and timely financial information for decision making purposes by senior management
• Record, count and update the Asset and Inventory Register regularly.
• Participate in other program implementation activities and miscellaneous finance duties as required and assigned by the Finance Officer

Minimum Qualifications:

• Bachelor’s Degree in commerce (BCOM) or Business Administration majoring in accounting or Finance.
• Professional Accountancy Qualifications (CPA II/ACCA II).
• Minimum of two years of accounting experience in a similar capacity working with NGOs on donor funded project.
• Possess a high degree of integrity, and a strong commitment to CMMB’s mission.
• Demonstrate strong inter-personal skills and the ability to transfer knowledge and visit project sites.
• Ability to function as a collaborative team player
• Proven written and verbal proficiency in English
• Hands on application of Microsoft Office, (Word, Excel and PowerPoint);
• Working knowledge of Abila (Sage) accounting software will be added advantage
• Knowledge of MPESA Bulk payment System