Admin/Finance Assistant at Group for Transcultural Relations (GRT)

Sector: Operations

Duration: Dec 2019 (3 months probation), renewable

Start of Contract: as soon as possible

KEY RESPONSIBILITIES

• Assisting GRT Regional Administrator in her daily work.
• Ensuring that the proper administrative procedures and standards are followed.
• Examine documents and receipts from the field to ensure their accuracy and completeness.
• Keeping the organization’s cash books and assist in the facilitation of the cash flow.
• Handling and accounting of petty cash.
• Prepare monthly payroll, pay slip and other schedules of monthly dues and obligations.
• Follow and enforce GRT financial and administrative procedures.
• Ensure compliance with all local government financial reporting, taxation and labor regulations
• Liaising closely with GRT Senior Staff on local and international procurement.
• Keeping an updated inventory of GRT assets.
• Arranging for any transportation of persons and goods as may be necessary ( with special regard to flight bookings).
• Performing crosschecks between purchase orders and invoices and related services rendered
• Keeping a proper record of purchase-order forms, waybills and other transport documents.
• Initiating and following up work permit applications on behalf of and for expatriate members of GRT international staff.
• Carry out any other duty as assigned to by GRT management

ESSENTIAL REQUIREMENTS

• Candidate must meet the following minimum requirements:
• Bachelor in Business Administration or related field
• At least two years working experience in administration, preferably with an international humanitarian organization
• Experience in procurement, inventory and fleet management
• Fluent written and spoken English.
• Excellent computer literacy.

Required Skills

• Capable of working pro-actively and independently, while being an excellent team worker.
• Ability to set priorities and to work to tight deadlines.
• Good analytical skills.
• Commitment, determination, reliability and a high degree of personal integrity.
• Ability to clearly and concisely convey information to others.
• Honesty and truthfulness.
• Able to write accurate reports, minutes