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  • Posted: Jul 29, 2019
    Deadline: Aug 9, 2019
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    IPPF is a global service provider and a leading advocate of sexual and reproductive health and rights (SRHR) for all. We are a world-wide movement of national organisations working with and for communities and individuals. The purpose of this job is to contribute to IPPF’s global technical leadership in quality comprehensive service delivery (including...
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    Human Resource and Office Coordinator (Open to Kenyan Nationals Only)

    Job Description

    The International Planned Parenthood Federation (IPPF), Africa Regional Office WISH 2 Project is looking to fill the position of Human Resource & Office Coordinator.

    The role is to provide advisory and technical HR support services to support to the WISH project team in ensuring that the staff recruitment, induction and daily management of staff is carried out in line with the International Planned Parenthood Federation, Africa Regional Office policies and procedures. This position will liaise closely with the Chief Human Resource and Administration at Africa Region Office to ensure consistent application of policies and procedures.

    The role will also oversee all administrative and support services and ensure that all services are running efficiently and effectively.

    Duties and Responsibilities

    • · Working closely with Africa Region Office, HR to oversee completion of key administrative HR processes (e.g., staff contracts, holidays, general work permit issues payroll, benefits, relocation management, terminations etc.) to ensure effectiveness and accuracy in implementation and execution
      Liaise with ARO to manage staff benefits medical, insurance, pension and provident funds scheme
    • Recruitment – take a lead role in the recruitment and onboarding of staff
    • Support line managers in the performance management process
    • Provide advice on conflict management
    • Provide guidance on HR matters to managers and staff
    • Implement HR ARO policy in the WISH project and support in the creation of a conducive work environment aligned to best practice
    • Support developing overall HR strategy and tools
    • Provide clarification requested on conditions of service, entitlement and benefits and ensure continuous feedback to concerned offices and staff members on status of recruitment
    • Working closely with the HR Africa Region Office to support the HR annual plan preparations
    • Support staffing plans and ensure the staffing needs of the Organization are met on an ongoing basis
    • Awareness creation to staff on relevant policies and procedures and implications of not adhering to them
    • Maintain leave management system and ensure that leave records are up to date and well documented
    • Maintains personnel files and ensures that files are up to date
    • Support the ARO HR Office primarily in recruitment of staff and in various HR tasks as may be requested from time to time.
    • Maintain a safe and secure work environment and ensure that the office environment is kept clean and breakages repaired/ replaced
    • Lead office management for office. Supervise welcome desk, facility management in office (Insurance, health & safety, parking allocations, moves, etc.)
    • Manage daily administrative operations of the office and assist all units in resolving problems related to the day-to-day operations

    QUALIFICATIONS & PROVEN ABILITY

    • Bachelor’s Degree in Business or related discipline
    • Higher Diploma in HR or CHRP
    • 5+ years of experience as an HR generalist with HR experience in leading organizations
    • Must be a member of IHRM
    • Knowledge of Labour and Employment Laws and HR Regulatory Guidelines
    • Demonstrated ability to lead, coach, motivate and develop staff.

    Method of Application

    Interested persons are requested to submit a CV including three referees and cover letter indicating educational background, experience, skills and why you think you are the best candidate for the position to: hroffice@ippfaro.org

    Competitive remuneration will be negotiated with the successful candidate.

    IPPF is an equal opportunity employer. Closing date 9th August 2019.

    We regret only shortlisted candidates will be acknowledged.

    “Applications are particularly encouraged from candidates openly living with HIV.”

    IPPF has​ been made aware of various fraudulent vacancy announcements circulated via e-mail from websites falsely stating that they are issued by or in association with IPPF. These correspondences, which may seek to obtain money from the recipients of such correspondence are fraudulent and IPPF does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees).

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