Manager.Expenditure at Kenya Airways

Role statement

To manage suppliers’ payment process to ensure Kenya Airways gets favourable credit terms and continuous supply of goods and services.

To manage the company’s accounts payable ledgers and the proper accounting of expenditure in compliance with sound accounting principles and company policies.

Key responsibilities

• Maintaining good relationship with suppliers by advising them on their payment status and resolving all disputes to ensure smooth flow of goods and services to Kenya Airways
• To maintain proper records of all Kenya Airways Creditors across the whole network.
• Scheduling and authorizing payments of all legitimate claims against the company that have been incurred in line with the Procurement policy, contractual agreements and as per due dates.
• To receive all the invoices from the suppliers and ensuring that they are processed within 3 days of receipt to ensure all liabilities are booked as and when they are incurred.
• To ensure timely reconciliation of creditors balances to supplier statements and resolution of any discrepancies to achieve completeness
• Preparing weekly, monthly and quarterly cash flow projections indicating how much will be paid out to assist in cash planning purposes for decision making on optimal utilization of funds in investment and borrowing.
• To develop, train and motivate assigned staff to enhance productivity and efficiency.
• Review cost centre report and expense lines in the financial statement and advise management on any variances from the budget.
• Ensuring compliance with various Tax Authorities requirements and law on all payments made for both local and international suppliers.
• To ensure all the statutory, regulatory, leases and loans are paid by their due dates to avoid defaulting and being charged interest and penalties.
• Manage monthly closing of financial records and posting of month end information to ensure accuracy of Accounts Payable ledger.
• Attend to internal and externally audit requirements in a timely manner.
• Work with Supply Chain Procurement department to ensure best payment terms.
• Assume ownership over the operation and certification of the controls around Accounts Payables function for Kenya Airways Group

Key performance indicators

• Creditor days
• Invoice lead time
• Supplier accounts reconciliation
• Accuracy of expense accruals
• Resolution of supplier queries
• Cost centre variance to budget.

Qualifications

• 7 years experience in years of professional experience in a finance profile focusing on Accounts Payable with at least 3 years at Supervisory role.
• Experience in the aviation industry will be of added advantage

Additional skills

• Exposure and knowledge of Strong IT supported systems in Finance, particularly Oracle Accounts payable.
• Strong knowledge of AP and “procure-to-pay” processes, practices, and control frameworks
• Understanding of Tax regulations in relation to supplier payments
• Excellent interpersonal and people management skills
• Financial analytical skills
• Communication skills