Office Administrator at Adept Systems

Job purpose

The company expects to have 50+ Head Office staff in Nairobi within 2 years and is currently recruiting an Office Administrator to help establish a high performing efficient organization.

Key responsibilities

• Ensure that the office runs smoothly and efficiently
• Facilitate  domestic and international travel for staff
• Coordinate and host meetings on behalf of the leadership team. 
• Procure and manage office supplies and utilities such as electricity and telephony  
• Ensure that all staff have the space and facilities to work effectively
• Ensure that the office and facilities are maintained in good condition
• Procure and oversee office cleaning services
• Oversee the office security service and keep manage the distribution of keys and security passes
• Manage receptionists, maintenance and office support staff
• Handle administrative tasks connected with obtaining licenses and permits
• Liaison with government agencies, commercial counterparties as necessary on routine tasks and issues
• Perform ad-hoc administrative tasks/projects as per request of management
• Oversee the Health, Safety and Environment of the Head Office

Qualifications and Competencies

• Bachelor Degree in Business Administration or related field. 
• Minimum 3 years in a similar role
• Good understanding of Kenyan business regulations
• Experience in selecting and managing a range of suppliers and securing good value for money
• Competent in the use of Word, Excel and PowerPoint
• Good business accounting. A relevant qualification would be an advantage
• Ability to lead a small team and establish and maintain a high degree of customer service
• Work effectively under pressure