Finance Officer at International Organization for Migration (IOM)

Duty Station : IOM Somalia in Nairobi*, Kenya

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, Six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 15 October 2019

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

Internal candidates

Candidates from the following non-represented member states: Antigua and Barbuda; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; El Salvador; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia; Libya; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) in Mogadishu, under the functional supervision of the Senior Resource Management Officer (SRMO) in Mogadishu, and under the administrative supervision of the Head of Office in IOM Somalia office in Nairobi, the successful candidate will be responsible and accountable for coordinating and monitoring the budgetary, administrative and financial resources functions of IOM Somalia in Nairobi and other sub-offices.

Core Functions / Responsibilities:

• Provide administrative support in monitoring and overseeing the financial management for all activities of IOM Somalia in Nairobi and other sub-offices including the oversight of financial expenditure and accountability; undertake preliminary financial analysis of projects in the respective Somalia Offices.
• Provide input for and coordinate the preparation of donor financial reports in accordance with IOM regulations and established procedures.
• Ensure that accounting data is properly entered in PRISM, in accordance with IOM financial rules and practices, and maintain accurate records of PRISM entries including hard copies of all vouchers and supporting documentations.
• Review the monthly accounting returns for accuracy and check that these are submitted on a timely basis and are completed according to IOM Accounting Policies and Procedures.
• Assist in forecasting cash flows according to activities in Nairobi and other sub-offices and ensure daily control of funds disbursed; verify that funding is received in accordance with donor agreements.
• Assist the SRMO by preparing portions of the annual budget for Somalia, in coordination with the relevant Project Coordinators. Monitor the budget control process and analyze variances between budget(s) and actual expenditures of Nairobi and other sub-offices on a monthly basis and assist in the preparation of budgets for new projects.
• Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM's projectization criteria.
• Follow up on advances/long pending balances in vendor accounts and work closely with relevant units to ensure timely settlement and to keep vendor balances to the minimum.
• Provide support and information to Project Managers throughout the project cycle to facilitate compliance with IOM’s policies and procedures and any donor-specific requirements.
• Make recommendations on procedural improvements.
• Assist in the supervision of the Mission's administrative functions, including recruitment, personnel administration and other related activities, in accordance with the Organization's policies and procedures. Assist in training local staff in the relevant areas of administration and finance.
• Assist the SRMO to liaise with other internal functional units of the Mission, and provide support in liaising with banking, donors and institutional counterparts and other stakeholders as required in the performance of the accounting function.
• Travel to support sub-offices when necessary
• Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Experience

• Experience in financial management, financial reporting, accounting, budgeting and purchasing;
• Experience preparing reports, budgets, statistics and coordinate administrative activities;
• Ability to prepare clear and concise reports, supervise staff and coordinate administrative activities;
• Good knowledge of MS Office products, specifically Excel, and good computer literacy skills required;
• Knowledge of IOM accounting systems, software (SAP Finance) and procedures a distinct advantage; and,
• Experience with international institutions knowledge of International Public Sector Accounting
• Standards (IPSAS) and SAP is highly desirable.

Skills

Ability to prepare clear and concise reports, supervise staff and coordinate administrative activities.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of Somali, French and/or Spanish is an advantage.

Note

With frequent travel to Somalia.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

• Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
• Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.