Personal Assistant & Administrator at Virtual HR

The position will be responsible for handling administrative functions as well as coordinating and implementing office procedures in order to ensure smooth running of the company’s offices.

Responsibilities

• Managing day-to-day administrative activities of the company’s office by setting and monitoring schedules and organizing work flow
• Scheduling and attending meetings, creating agendas, taking minutes and managing agreed deliverables
• Coordinating and facilitating meetings, appointments and conferences
• Maintaining liaison with internal and external parties
• Responding to queries verbally, on emails and on phone to provide necessary information where need be
• Making travel arrangements, preparing itineraries and maintaining travel records and vouchers
• Ensuring safe storage of documents and paperwork by maintaining proper filing system
• Tracking stocks of office supplies and place orders when necessary

Qualifications

• Minimum Bachelor’s Degree in Business Administration or other relevant discipline
• At least 3 years’ experience in a similar function
• Outstanding organisational, coordination and presentation skills
• Ability to multitask and prioritize workload
• Ability to interact with high level individual personalities
• Good decision making and time management skills