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  • Posted: Oct 24, 2019
    Deadline: Nov 8, 2019
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  • We are an organization committed to offering innovative solutions to non-profit organizations, the public sector and businesses. We are a group of human resource professionals offering high level consulting services. Each of our human resource professionals has expertise in the latest industry practices and trends. Virtual HR works with clients through ...
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    Personal Assistant & Administrator

    The position will be responsible for handling administrative functions as well as coordinating and implementing office procedures in order to ensure smooth running of the company’s offices.

    Responsibilities

    • Managing day-to-day administrative activities of the company’s office by setting and monitoring schedules and organizing work flow
    • Scheduling and attending meetings, creating agendas, taking minutes and managing agreed deliverables
    • Coordinating and facilitating meetings, appointments and conferences
    • Maintaining liaison with internal and external parties
    • Responding to queries verbally, on emails and on phone to provide necessary information where need be
    • Making travel arrangements, preparing itineraries and maintaining travel records and vouchers
    • Ensuring safe storage of documents and paperwork by maintaining proper filing system
    • Tracking stocks of office supplies and place orders when necessary

    Qualifications

    • Minimum Bachelor’s Degree in Business Administration or other relevant discipline
    • At least 3 years’ experience in a similar function
    • Outstanding organisational, coordination and presentation skills
    • Ability to multitask and prioritize workload
    • Ability to interact with high level individual personalities
    • Good decision making and time management skills

    Method of Application

    Interested candidates are requested to forward their updated CVs to recruit@virtualhr.co.ke stating the subject heading “PERSONAL ASSISTANT AND ADMINISTRATOR” by Friday 8th November 2019 clearly indicating their current and expected remuneration, daytime telephone contacts and addresses of three referees. Only shortlisted candidates will be contacted.

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