Accounts Assistant at Kimisitu Investment Company Limited - KICL

Reporting to: Assistant Accountant

Salary Scale: Kshs. 20,000 to Kshs. 30,000

Deadline for Application: 30th October, 2019

Duties & Responsibilities

Cashiering

• Ensuring that all deposits by debtors/customers have been accurately receipted in the ERP system within the same day of receipt of cheque/deposit slip form a customer.
• Ensuring that cheques received from customers/debtors are banked within the same day of receiving the same.
• Regularly updating customers’ accounts and ensuring that the balances are correct on a daily basis.
• Responding to general shareholders and customers queries, complaints or concerns on accounts in a timely manner
• Ensure accuracy in postings and distribution of statements to customers/debtors not later than 10th of every month.

Payments

• Ensure that company bills (invoices from suppliers) are posted into the respective ledger accounts in the ERP system immediately they have been received for the daily cash flow to be as accurate as possible.
• Prepare approved payment vouchers and ensure payments are made as per the approval received and posted into the respective ledger accounts.
• Post all Kimisitu Plc’s payments and ensure adequate documentation 

Accounting Activities:

• Ensure that weekly, monthly and periodic reconciliations are performed on all the organization’s cashbooks, creditors, debtors and ledger accounts, and resolve discrepancies arising from reconciliation in an accurate and timely manner.
• Ensuring that bank reconciliations are accurately prepared on or before 3rd of every month
• Ensure proper filing all accounting documents. This includes, payment vouchers, petty cash vouchers bank statements among others. 

Petty Cash Administration

• Maintain Kimisitu Plc’s petty cash and ensuring that payments are done as per the company policies.
• Ensure that petty cash vouchers are me posted in the system as soon as the "petty cash settlement form" is submitted.
• Preparing and sending the petty cash analysis sheet daily before COB to the accountant.

Academic & Professional Qualification

• At least CPA Part II
• A degree in commerce, accounting or finance from a reputable university will be an added advantage

Experience

• At least 1 year experience in accounting and finance in a busy organization
• Experience in working with an accounting system preferably Microsoft Dynamics Navision ERP
• Proficiency in the use of MS office especially MS Excel will be required.

Additional Skills and Behavior Traits

• Report writing skills
• Good analytical skills
• Good problem-solving skills
• Good interpersonal skills
• Ability to work within strict deadlines
• Must practice confidentiality
• Must have high integrity
• Must be disciplined and capable of taking instructions